Admin Assistant

Description

HRSI is seeking a detail-oriented and proactive Admin Assistant to provide comprehensive administrative and clerical support to the Admin Department. This role is crucial in ensuring the smooth operation of daily office activities, managing schedules, maintaining organized records, and coordinating communications and appointments. The ideal candidate has at least one year of experience in administrative functions and possesses strong organizational and multitasking skills. Although this position does not involve managing a team, the candidate will collaborate closely with various departments and support office management activities. The Admin Assistant serves as a central point for a variety of administrative tasks such as handling correspondence, preparing reports and documents, supporting travel arrangements, and ensuring proper maintenance of office supplies and equipment. Effective communication skills and attentiveness to detail are vital for maintaining professionalism and supporting company operations efficiently. This position contributes significantly to the overall productivity of the office by streamlining administrative processes and ensuring timely coordination of internal activities.

Responsibilities

• Provide reliable administrative and clerical support to the Admin Department to facilitate smooth office operations.
• Manage and organize office files, records, documents, and correspondence to ensure easy accessibility and accuracy.
• Prepare professional letters, reports, spreadsheets, presentations, and various documents as required by the department.
• Handle all incoming and outgoing communication including calls, emails, and other correspondence promptly and courteously.
• Maintain and regularly update databases, attendance records, and other administrative records accurately.
• Coordinate and schedule meetings, appointments, and internal office events to support departmental activities efficiently.
• Assist with managing office supplies, maintain inventory records, and prepare purchase requests when necessary.
• Liaise with vendors and suppliers to coordinate procurement and delivery of office materials and services.
• Support facility and office maintenance activities by monitoring equipment and reporting issues promptly.
• Collaborate with different departments to fulfill administrative requirements and ensure seamless internal communication.
• Welcome and assist visitors and employees, ensuring professional and courteous interaction at all times.
• Maintain systematic filing and documentation of administrative records to support organizational needs.
• Assist in making travel arrangements, including transportation and accommodation, to support business trips.
• Monitor office equipment, addressing maintenance or repair needs to prevent disruption of daily activities.
• Assist in the preparation of administrative reports and track expense records for departmental review.
• Perform additional administrative duties as assigned by the Admin Manager to support organizational goals.

Experience

1 Year

Apply By

Oct 18, 2026

Nice to Have Skills

• Calendar Management
• Document Preparation
• Data Entry
• Travel Arrangement
• Meeting Coordination
• File Management
• Office Supply Management
• Vendor Coordination
• Communication Skills
• Customer Service
• Report Preparation
• Time management