Female Academy Coordinator & Manager

Description

XenoTech Academy is seeking a dedicated and highly organized Female Academy Coordinator & Manager to oversee daily academic and administrative functions at its Sheikhupura campus. This full-time, on-site role is ideal for a professional with experience in school teaching or academy management who can efficiently coordinate educational programs and manage student services. The coordinator will serve as the primary link between students, parents, trainers, and management, ensuring smooth operations and fostering a professional, welcoming learning environment. The position demands strong organizational skills, excellent bilingual communication in English and Urdu, and familiarity with educational and administrative software tools. The successful candidate handles critical aspects of academy management including managing class schedules, student enrollment processes, maintaining attendance and records, and coordinating activities such as workshops and orientations. This role requires a proactive approach to multitasking and problem-solving to maintain high standards of education delivery and student support. Although the role does not involve managing a team, it requires collaboration and effective communication with multiple stakeholders to support the academy’s mission of practical technology education and student growth.

Responsibilities

• Manage day-to-day operations and administrative tasks of the academy to ensure smooth functioning.
• Coordinate scheduling and organization of classes, batches, trainers, and mentors effectively.
• Respond to student inquiries and manage admissions, registrations, and necessary follow-ups.
• Maintain comprehensive attendance records, student documentation, and academic files with accuracy.
• Communicate professionally and promptly with students and parents through phone, WhatsApp, and email.
• Work closely with trainers to monitor class progress and resolve any operational issues.
• Track and support student participation and academic progress consistently.
• Organize and facilitate workshops, orientation sessions, and other academy-related events.
• Manage front-desk activities and provide excellent student support services to create a welcoming environment.
• Prepare and present basic reports and updates to the academy management team.
• Assist with promotional activities and support overall academy communication efforts.
• Utilize performance management software and CRM systems tailored for education to enhance coordination and student management.

Experience

2 Years

Apply By

Oct 17, 2026

Required Skills

• Staff Management
• Student Enrollment Management
• Educational Administration
• Student Record Keeping
• Multitasking
• Bilingual Communication

Nice to Have Skills

• Program Coordination
• Stakeholder Communication
• Performance Management Software
• CRM Software for Education (e.g., Salesforce Education Cloud)
• Workshop and event coordination
• Problem Solving
• Technology literacy