Tender Specialist

Description

AAIR Medicals is seeking a motivated and organized Tender Specialist to join our team in Rawalpindi. The ideal candidate will be proactive and detail-oriented, with a strong ability to manage multiple tasks efficiently and work independently. This role focuses on preparing and submitting government and private-sector tenders, ensuring compliance with relevant requirements, and coordinating the tendering process from start to finish. The Tender Specialist plays a crucial role in supporting business development by handling documentation, sourcing products, and maintaining effective communication with suppliers and vendors. Attention to detail and effective communication skills are essential in this role to ensure successful tender submissions and timely follow-ups. The Tender Specialist will also be responsible for managing quotations, proposals, and official documents while coordinating with medical equipment manufacturers and suppliers. This job involves digital marketing support via social media management and product listings, alongside assisting with internal registrations and administrative tasks. Candidates with experience in tenders, procurement, or the medical equipment sector are highly preferred. A good command of MS Office and strong documentation skills are required to excel in this position.

Responsibilities

• Prepare, review, and submit tenders for government and private-sector projects, including compliance with E-PADS and PPRA regulations.
• Develop comprehensive quotations, proposals, and official documents to support tender submissions.
• Search for and identify medical equipment manufacturers and suppliers to source products effectively.
• Negotiate pricing and coordinate with vendors and suppliers to secure favorable terms and maintain strong relationships.
• Manage supplier communications and product research to ensure availability and quality of sourced equipment.
• Operate E-Procurement platforms and e-tendering systems to streamline bid submissions and documentation management.
• Maintain and update social media accounts and product listings to support marketing and business development efforts.
• Assist with company registrations, preparation of authorization letters, and timely follow-ups on tender submissions.
• Organize and maintain documentation related to tenders, procurement processes, and supplier contracts.
• Support administrative and business development tasks as assigned by the management to facilitate smooth operations.
• Ensure all tender activities are completed in compliance with organizational policies and external regulations.
• Coordinate internally across departments to gather necessary information and align tender responses with company capabilities.

Experience

1 Year

Apply By

Nov 23, 2026

Required Skills

• Documentation Skills
• Communication Skills
• Computer skills
• Microsoft Office proficiency

Nice to Have Skills

• Tender and bid management
• Tender Compliance And Requirements Management
• E-Tendering And Bid Management Platforms
• RFP/RFQ Response Development
• E-Procurement Platform Operations
• Negotiation
• Vendor Management
• Digital Marketing
• product research
• Multitasking
• Time management