Tender Specialist Office Assistant
AAIR Medicals
Published Date: • Rawalpindi, Pakistan (On-Site)
Description
AAIR Medicals is looking for a motivated and detail-oriented Tender Specialist Office Assistant to join our team in Rawalpindi. This role focuses on the preparation and submission of government and private-sector tenders, ensuring full compliance with industry regulations such as E-PADS and PPRA. The specialist takes ownership of the tender process from start to finish, including documentation, proposal coordination, and managing communications with suppliers and vendors. The ideal candidate works independently, manages multiple tasks efficiently, and has a strong command of MS Office with excellent documentation skills. Experience in tenders, procurement, or the medical equipment sector is highly preferred. In addition to tender management, the role includes sourcing medical equipment and negotiating with manufacturers and suppliers to secure competitive pricing and favorable terms. This position supports AAIR Medicals' business development by maintaining updated social media accounts and product listings, assisting with company registrations, and handling administrative responsibilities. The Tender Specialist Office Assistant acts as a vital link between internal departments and external stakeholders to ensure smooth, compliant, and timely tender submissions. This role does not involve managing a team but requires strong coordination and communication skills to align tender offerings with company capabilities.
Responsibilities
- Prepare, review, and submit tenders for government and private-sector projects, ensuring compliance with E-PADS, PPRA regulations, and company policies.
- Develop accurate and detailed quotations, proposals, and official documentation to support tender submissions.
- Identify and research medical equipment manufacturers and suppliers to source products that meet quality and pricing requirements.
- Negotiate pricing and terms with vendors and suppliers, fostering strong business relationships.
- Coordinate supplier communications and conduct product research to ensure timely availability and quality of sourced equipment.
- Operate and manage e-procurement and e-tendering platforms to streamline bid submissions and documentation workflows.
- Maintain and update social media channels and product listings to support marketing efforts and business growth.
- Assist with internal company registrations, preparing authorization letters, and following up on tender submissions to ensure deadlines are met.
- Organize, maintain, and archive documentation related to tenders, procurement, contracts, and communications in an orderly and accessible manner.
- Support business development and administrative tasks as delegated by management to contribute to operational efficiency.
- Coordinate across departments to collect necessary information and align tender responses with organizational capacities and compliance requirements.
- Monitor deadlines and workflow to ensure all tender-related activities are completed promptly and accurately.
Experience
1 Year
Apply By
Required Skills
- MS Office
- E-Procurement Systems
- Documentation Management
Nice to Have Skills
- Product Sourcing
- Administrative Assistance
- Business Development Support
- Time management
- Communication Skills
- Negotiation
- Quotation
- Tender And RFP Preparation
- Social Media
- Tender Compliance Matrix Development
- Deadline And Workflow Management
- Supplier and stakeholder communication
- Proposal Coordination
- Tender Compliance And Documentation
- Procurement And E-Tendering Platforms
- Bid Submission Management