Full-Time Virtual Assistant (Remote)

Description

Afiyah Coaching is seeking a diligent Full-Time Virtual Assistant to provide comprehensive administrative support in a remote capacity. This role demands a highly organized individual capable of managing multiple tasks such as calendar and email management, appointment scheduling, data entry, and customer support. The position requires someone who is comfortable working independently and proficient in various digital tools including Google Workspace, CRM platforms, and spreadsheet software. Working during agreed UK hours, the candidate must exhibit strong communication skills, attention to detail, and a proactive approach to ensure the smooth operation of daily activities within the company. The ideal candidate will have at least one year of experience in a similar role or related administrative functions, although prior experience as a Virtual Assistant is preferred but not mandatory. This role involves handling confidential information with care while coordinating projects and assisting with bookkeeping and invoicing tasks. While the position does not involve managing a team, it requires the ability to prioritize tasks efficiently, follow instructions accurately, and adapt quickly to new challenges, all within a dynamic remote work environment.

Responsibilities

• Manage and maintain executive calendars including scheduling and rescheduling appointments to optimize time and resources.
• Oversee email account management by organizing, prioritizing, and responding to correspondence promptly, maintaining professionalism at all times.
• Coordinate and schedule meetings using tools such as Google Calendar or Calendly, ensuring timely communication with all participants.
• Perform accurate data entry and maintain organized records within CRM systems and document management platforms.
• Provide customer support by addressing inquiries and resolving issues via email or other communication channels effectively and courteously.
• Assist with bookkeeping and invoicing tasks, ensuring financial records are up to date and accurate.
• Create, update, and manage spreadsheets in Microsoft Excel and Google Sheets for reporting and tracking purposes.
• Support project coordination efforts by tracking progress, following up on deliverables, and maintaining clear communication between stakeholders.
• Maintain document management systems by organizing files electronically and ensuring easy retrieval and confidentiality.
• Continuously learn and adapt to new software and tools to improve workflow and productivity.
• Work independently to meet deadlines, apply feedback constructively, and manage tasks efficiently in a remote setting.
• Maintain a reliable internet connection and a suitable work environment to ensure uninterrupted availability during agreed UK business hours.

Experience

1 Year

Apply By

Dec 4, 2026

Required Skills

• Email Management
• Independence
• Attention to detail
• Organizational Skills
• Time management
• Strong written communication
• Spreadsheet Software (Microsoft Excel, Google Sheets)
• CRM management
• Document Management
• Data Entry
• Appointment Scheduling
• Calendar Management

Nice to Have Skills

• Project Coordination
• Bookkeeping and invoicing
• Calendar and scheduling tools (Google Calendar or Calendly)
• Customer Support
• Proactivity
• Coachability