Record Keeper / File Management Officer

Description

Ajwa City Sialkot is seeking a detail-oriented and organized professional for the position of Record Keeper / File Management Officer in the Records & Administration department. This role demands a Bachelor’s Degree, preferably in Accounts or Commerce, with 1 to 3 years of experience in record management. Although prior experience in the real estate sector is highly desirable, the key focus remains on maintaining systematic and accurate records related to property files, booking forms, allotment letters, and transfer documents. The officer plays a critical role in managing both physical and digital records while ensuring strict confidentiality and data security. The position requires proficiency in MS Excel and electronic record management software to manage inventories and track file statuses efficiently. This is an individual contributor role without team management responsibilities.

Responsibilities

• Maintain complete and systematic records of all property files, booking forms, allotment letters, and transfer documents.
• Manage the master inventory database, accurately tracking sold, available, blocked, and cancelled plots and files.
• Organize and maintain both physical and digital records such as customer ledgers, payment schedules, agreements, and No Objection Certificates.
• Ensure maximum confidentiality, data security, and safe storage of all critical company files and information.
• Coordinate effectively with Sales and Transfer departments to enable swift file verification and processing.
• Conduct regular audits of files to detect and address any missing documentation or discrepancies promptly.
• Index, track, and manage file movements meticulously to maintain record accuracy.
• Utilize MS Excel and electronic record management software proficiently for data entry, reporting, and tracking purposes.
• Assist in improving existing record keeping processes and contribute to developing more efficient file management systems.
• Comply with company policies and legal requirements related to document retention and confidentiality.

Experience

3 Years

Apply By

Nov 27, 2026

Required Skills

• Records Management
• MS Excel
• Electronic Record Management Software
• Organizational Skills
• File Indexing
• Attention to detail
• Data Security