Executive Personal Secretary

Description

AM Distributors is seeking a highly motivated and detail-oriented Executive Personal Secretary to provide dedicated administrative support to the company's executive leadership. The ideal candidate is organized, efficient, and possesses excellent interpersonal skills to manage a wide range of executive support tasks. This role demands a professional who excels in time management and multitasking, ensuring that the executive's schedule, communications, and travel arrangements are handled seamlessly. The Executive Personal Secretary plays a critical role in enabling executives to concentrate fully on their core responsibilities without distractions from administrative duties. Though this role does not involve managing a team, it requires working independently with confidence and discretion. The Executive Personal Secretary is responsible for managing complex schedules, coordinating extensive domestic and international travel plans, and maintaining confidential records and communications. The position requires skillful minute-taking during meetings, drafting professional correspondence, and organizing various onsite events to support executive functions. Additionally, the secretary manages personal finances and bookkeeping for the executive, ensuring accuracy and confidentiality. This full-time position is open to candidates with a minimum of three years of relevant experience, aged between 25 and 35 years, and demands a pleasant personality combined with strong organizational capabilities.

Responsibilities

• Plan, organize, and manage the executive’s calendar to optimize time and prioritize commitments effectively.
• Coordinate and arrange international and domestic travel itineraries, including accommodations and transportation for the executive and senior management.
• Take accurate minutes during meetings and dictation, and independently draft internal and external correspondence with professionalism.
• Coordinate and manage onsite meetings, luncheons, coffee breaks, and in-house events to facilitate smooth executive interactions.
• Provide timely reminders of important tasks, deadlines, and meetings to ensure the executive remains informed and prepared.
• Maintain and organize executive office files, records, and logs, ensuring all documents are accessible and securely stored.
• Manage the executive’s personal finances and bookkeeping tasks with attention to detail and confidentiality.
• Perform other administrative tasks and special projects as assigned by the reporting manager to support executive operations.

Experience

3 Years

Apply By

Nov 26, 2026

Required Skills

• Time management
• Multitasking
• Interpersonal skills
• Minute taking
• Correspondence Drafting
• Schedule Management
• Travel Coordination
• Record Keeping
• Book Keeping
• Organization
• Confidentiality
• Communication
• Task Prioritization