Personal Assitant to CEO

Description

The Personal Assistant to the CEO at Ashraf Group of Companies plays a crucial role in managing the CEO's daily operations by overseeing schedules, communications, and travel arrangements. This position requires exceptional organizational skills, confidentiality, and the ability to handle multiple priorities efficiently. The role involves close coordination with clients, directors, and business partners, ensuring smooth execution of meetings, events, and special assignments. The Personal Assistant is responsible for managing official correspondence, preparing documents, and maintaining important files, which demands a high level of professionalism and discretion. In addition to individual responsibilities, this role also entails managing a team of five persons to support the CEO’s office operations. The manager must coordinate tasks across departments and drive timely execution of the CEO's directives. Expertise in visa processing, travel coordination, and executive communication is essential. The assistant will also facilitate VIP guest hospitality and handle sensitive business and personal information, making this position vital for the efficient running of top-level corporate activities.

Responsibilities

• Manage the CEO's daily, weekly, and monthly schedules, ensuring all appointments and reminders are timely and accurate.
• Schedule, coordinate, and confirm all business and personal meetings, preparing necessary agendas, presentations, and documentation.
• Arrange internal and external meetings with clients, directors, business partners, and VIP guests, coordinating hospitality, meals, accommodation, and transportation.
• Record meeting minutes, track pending tasks, and follow up on decisions to ensure completion and accountability.
• Coordinate airport pickups, hotel reservations, and complete guest itineraries for VIP guests and international delegates.
• Handle visa processing for the CEO, employees, and guests including application preparation, liaison with embassies and consultants, and tracking status and expiry.
• Arrange domestic and international flight bookings and manage travel itineraries to optimize schedules.
• Manage all official correspondence on behalf of the CEO including drafting reports, letters, presentations, and maintaining confidential files and contracts.
• Coordinate between departments to communicate the CEO’s instructions and ensure timely follow-up on pending matters.
• Manage incoming and outgoing calls, emails, and communications for the CEO, maintaining confidentiality and professionalism.
• Lead and manage a team of five persons to support office functions and delegated tasks efficiently.
• Organize corporate events, business meetings, conferences, and official functions to align with company goals and CEO’s directives.
• Handle sensitive and confidential business and personal information with discretion and integrity.
• Manage special assignments and administrative tasks as directed by the CEO.
• Ensure the CEO’s office and daily requirements are organized, well-maintained, and running smoothly.

Experience

3 Years

Apply By

Dec 14, 2026

Required Skills

• Executive Calendar Management
• Travel Coordination
• Email and Inbox Management
• Meeting planning and coordination
• Executive Communication
• Confidentiality and Discretion
• Task and priority management
• COMMAND ON VISA PROCESSING
• Document Management
• Team Leadership

Nice to Have Skills

• Customer Service
• Event Coordination
• Time management