Tender Officer

Description

Ashraf Group of Companies seeks an experienced Tender Officer to lead the preparation and management of tenders. This role requires a professional with a minimum of 10 years’ experience in tender preparation and submission, bid management, and contract oversight. The ideal candidate will coordinate with internal departments including Sales, Finance, Purchase, and Technical teams to gather necessary information, produce compliant tender documents, and ensure timely submissions. The Tender Officer manages a team of two staff members and works closely with banks for bid securities and other financial guarantees. Attention to detail and strict adherence to public procurement regulations are essential to success in this role. The Tender Officer is responsible for monitoring and tracking ongoing and upcoming tender opportunities from both government and private sector sources. They maintain detailed records of all tender activities, including submissions, awards, and rejections, and provide support to management for pricing, costing, and commercial proposal development. Effective communication with customers for clarifications and amendments on tender requirements is a vital part of the duties. This role plays a crucial part in securing profitable contracts for Ashraf Group of Companies by ensuring compliance and fostering strong client relationships.

Responsibilities

• Search and identify relevant government and private tenders using various e-procurement platforms and databases.
• Review all tender documents carefully to assess eligibility, specifications, and specific submission requirements.
• Prepare and complete all tender documentation, including forms, quotations, licenses, and supporting evidence to satisfy tender conditions.
• Collaborate with Sales, Finance, Purchase, Technical, and Management teams to gather accurate and complete tender information.
• Coordinate with banking institutions to arrange required bid securities or earnest money guarantees as per tender terms.
• Ensure all tender submissions are completed and delivered before the stipulated closing date and time.
• Maintain and update a comprehensive Tender Tracking Sheet or database to monitor the status of submitted, awarded, rejected, and pending tenders.
• Follow up on tender outcomes, purchase orders, and work orders while managing correspondence related to tender activities.
• Draft and prepare all necessary tender-related letters, undertakings, affidavits, and similar documentation.
• Monitor tender deadlines rigorously to avoid missed submissions or documentation requirements.
• Manage communications with clients regarding tender clarifications, amendments, or additional requirements promptly and professionally.
• Assist management in developing tender costing, pricing strategies, and commercial proposals that are competitive and profitable.
• Lead and supervise a team of two persons ensuring that tender preparation procedures and deadlines are met efficiently.
• Perform additional tender-related duties as assigned by senior management to support organizational objectives.

Experience

10 Years

Apply By

Nov 21, 2026

Required Skills

• Tender Preparation and Submission
• Bid Management
• Public Procurement Regulations
• RFP And RFQ Analysis
• Tender Compliance Management
• Contract Management
• Cost Estimation and Pricing
• E-Procurement Systems
• Tender Document Management
• E-Tendering and E-Procurement Platform Management
• Team Leadership
• Deadline Management

Nice to Have Skills

• Records Management
• Client Communication
• Documentation and Correspondence