Business Operations Associate

Description

Beetlops is seeking a meticulous and proactive Business Operations Associate with at least two years of relevant experience to join our dynamic team. In this role, the associate will focus on maintaining accurate business data, ensuring smooth transaction processing, and supporting cross-departmental communication. The ideal candidate is well-versed in financial systems such as QuickBooks and possesses strong skills in Excel, particularly with PivotTables and dashboard reporting. This position demands detailed attention to business process mapping and continuous operational improvements to support the seamless functioning of daily activities. The associate will work collaboratively with sales, purchasing, warehouse, and accounting teams to resolve issues and drive operational efficiency. The Business Operations Associate at Beetlops plays a crucial role in the ongoing management and optimization of product and financial data within our internal ERP and warehouse management systems. The individual does not manage a team but is expected to take ownership of assigned tasks, ensuring accuracy, timeliness, and clear communication between departments across the United States. This role involves troubleshooting invoices, updating product pricing and descriptions, maintaining transactional records, and providing management with up-to-date reports to support informed decision-making. The successful candidate must demonstrate excellent communication skills and adaptability as operational responsibilities evolve with the business needs.

Responsibilities

• Post and maintain accurate transactions in QuickBooks to ensure financial data is reliable and up to date.
• Review, correct, and troubleshoot invoices to maintain billing accuracy and resolve discrepancies proactively.
• Update product pricing and cost information regularly to reflect market changes and company strategy.
• Create and maintain detailed product data within the company's business systems, ensuring all descriptions, pricing, and categorizations are current and comprehensive.
• Upload product information and related data consistently to support inventory and sales activities.
• Review reports thoroughly to identify pricing, invoicing, or data errors and coordinate corrective actions.
• Communicate effectively with employees and departments across the U.S. using phone, WhatsApp, and email to facilitate smooth operational workflows.
• Follow up diligently with sales, purchasing, warehouse, accounting, and other teams on pending tasks to ensure timely completion.
• Assist management in resolving daily operational issues, contributing to continuous process improvement.
• Maintain organized spreadsheets, records, and operational reports to support transparency and auditing processes.
• Ensure all assigned tasks are completed accurately and within agreed timelines, maintaining high work standards.
• Learn and adapt to internal ERP and Warehouse Management Systems to assist in maintaining business data accuracy.
• Take initiative to handle additional operational responsibilities as the role grows and evolves.

Experience

2 Years

Apply By

Nov 27, 2026

Required Skills

• Advanced Excel
• Business Process Mapping
• QuickBooks
• PivotTable Reporting
• Communication
• DATA ACCURACY
• ERP Systems

Nice to Have Skills

• Dashboarding
• Warehouse Management Systems
• Report Analysis
• Multitasking