Personal Assistant to the Medical Superintendent

Description

The Personal Assistant to the Medical Superintendent at Central Park Teaching Hospital (CPTH), Lahore serves a critical role in ensuring the efficient management of the Medical Superintendent's daily schedule, communications, and administrative tasks. This position requires a highly organized and motivated individual who can coordinate meetings, handle official correspondence, and maintain confidential records with the utmost professionalism. The role demands excellent communication, drafting, and organizational skills, along with proficiency in MS Office applications. Experience within healthcare or hospital administration is preferred to understand the unique environment and requirements of the Medical Superintendent’s office. This position does not involve managing a team but requires constant interaction and coordination with various hospital departments and key stakeholders, such as Heads of Departments. The Personal Assistant must execute follow-ups on pending matters, prepare reports and presentations, and act as a reliable point of contact for visitors, telephone calls, and official communications. Upholding confidentiality and demonstrating strong interpersonal skills are essential in supporting the Medical Superintendent to maintain the smooth operation of the hospital's administrative functions.

Responsibilities

• Manage the Medical Superintendent’s daily schedule, appointments, and meetings with precision and punctuality.
• Handle all official correspondence, including emails, letters, and documentation, ensuring timely and accurate communication.
• Prepare detailed meeting agendas, minutes, comprehensive reports, and engaging presentations to support decision-making.
• Maintain confidential records and files securely in accordance with hospital policies and data protection standards.
• Coordinate effectively with Heads of Departments and other hospital departments to streamline administrative processes and facilitate communication.
• Receive and manage visitors, telephone calls, and official communications professionally and courteously.
• Follow up on instructions issued by the Medical Superintendent, monitor pending matters, and ensure tasks are completed promptly.
• Assist with other administrative duties as assigned by the Medical Superintendent to support the overall hospital management.
• Organize time efficiently to balance multiple priorities and ensure critical deadlines are met.
• Use MS Office tools (Word, Excel, PowerPoint) proficiently for document preparation, data analysis, and presentation development.
• Maintain confidentiality of sensitive information and uphold ethics consistent with healthcare administration standards.
• Apply healthcare and hospital administration knowledge to anticipate needs and contribute to improved administrative workflows.

Experience

3 Years

Apply By

Nov 26, 2026

Required Skills

• Communication
• Drafting
• Organizational Skills
• Time management
• MS Office
• Confidentiality
• Healthcare Experience
• Hospital Administration
• Interpersonal skills
• Report Writing
• Calendar Management
• Meeting Coordination