Admin Executive LAHORE

Description

Chaplet International (Pvt) Limited seeks an experienced Admin Executive to effectively manage and support daily administrative operations at its Lahore location. This role requires a minimum of three years of industrial administration experience and a Bachelor's degree in Business Administration, Management, Human Resources, or a related field. The Admin Executive leads a team of 10 professionals, ensuring streamlined office operations, facility management, vendor coordination, and compliance with organizational policies. Core responsibilities include maintaining workplace safety, managing assets and budgets, coordinating maintenance activities, and supporting HR and management in administrative initiatives. The ideal candidate demonstrates strong organizational and leadership skills, excels in problem solving and time management, and maintains meticulous attention to detail. Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook, is essential. This role demands effective communication abilities and the capacity to work confidently under pressure while preserving confidentiality and integrity. The Admin Executive plays a pivotal role in promoting employee satisfaction through efficient administrative services and ensures the workplace complies with health, safety, and environmental (HSE) standards.

Responsibilities

• Oversee daily administrative operations of the factory and office, ensuring smooth workflow and communication.
• Manage facilities and utilities effectively to maintain optimal work environments and cost control.
• Coordinate vendor procurement and monitor vendor performance and service quality to meet organizational standards.
• Ensure accuracy in asset management and maintain comprehensive records of company vehicles and related compliance documentation.
• Conduct Health, Safety, and Environment (HSE) training sessions, fire safety inspections, and emergency drills as required.
• Supervise a team of 10 administrative professionals, providing leadership and ensuring team coordination and productivity.
• Implement cost control measures and adhere to budget constraints while fulfilling operational needs.
• Maintain workplace cleanliness and safety compliance to promote a safe and healthy working environment.
• Support Human Resources and management by providing administrative assistance in various initiatives and projects.
• Manage correspondence, calendar and meeting coordination, expense reporting, invoice processing, and document management efficiently.
• Handle travel and event coordination to facilitate smooth organization of official events and business travel.
• Monitor and ensure timely completion of maintenance and repair activities across facilities and office infrastructure.
• Maintain confidentiality and integrity in all administrative processes and communications.
• Resolve administrative issues proactively and provide timely solutions to challenges that arise within the administrative domain.
• Maintain and update databases and ensure accuracy in data entry and records management.

Experience

3 Years

Apply By

Nov 20, 2026

Required Skills

• Assets Management
• Office Operations Management
• Records and document management
• Vendor Management
• Procurement and Vendor Coordination
• Facilities And Maintenance Coordination
• Budget Management
• health, safety, and environment (HSE) compliance
• Microsoft Excel
• Microsoft Office Suite
• Microsoft Outlook

Nice to Have Skills

• Microsoft Word
• Team Coordination
• Organizational Skills
• Problem Solving
• Communication Skills
• Time management
• Leadership
• Data Entry and Database Management
• Expense And Invoice Processing
• Travel and Event Coordination
• Correspondence and Email Management
• Calendar and meeting coordination