Exective Assistant

Description

The Executive Assistant at Choice 1 American Dream plays a critical role in supporting senior executives by managing their schedules, coordinating projects, and handling communications efficiently. This position requires a highly organized individual who can prioritize tasks, oversee correspondence, and maintain essential databases. The Executive Assistant operates with a high level of discretion and professionalism, ensuring executives have the necessary support to focus on strategic company goals. Experience in managing contacts and project coordination is crucial, as is proficiency with CRM systems and tools such as Salesforce. This role demands attention to detail and the ability to multitask in a fast-paced environment. The Executive Assistant does not manage a team but collaborates with various departments to complete assignments and optimize workflow. This position requires at least three years of relevant experience to handle complex administrative duties effectively, including email and correspondence management, maintaining contact databases, and facilitating communication within the organization.

Responsibilities

• Manage executives' calendars and schedule appointments to ensure optimal time allocation.
• Coordinate projects and tasks across departments to meet deadlines and company objectives.
• Handle email and correspondence management, ensuring timely and professional communication.
• Maintain and update CRM and contact management systems, with specific administration of the Salesforce contact database.
• Prepare and organize documents, reports, and presentations for executive use.
• Arrange meetings, including logistics such as venue, necessary equipment, and attendee coordination.
• Assist in travel planning and itinerary management for executives.
• Facilitate internal and external communications on behalf of executives, maintaining confidentiality and professionalism.
• Provide administrative support including expense tracking, report generation, and data entry.
• Collaborate with different teams to gather information and assist with special projects and initiatives.

Experience

3 Years

Apply By

Dec 13, 2026

Required Skills

• Email and Correspondence Management
• project and task coordination
• CRM and contact management
• Salesforce Contact Database Administration
• Calendar Management

Nice to Have Skills

• Document Preparation
• Travel Coordination
• Communication
• Time management