Personal assistant

Description

Dream Travel and Tours is seeking a highly organized and professional Personal Assistant to support the daily administrative and operational activities of our office. The ideal candidate will have at least one year of experience and excellent communication skills to efficiently manage schedules, coordinate meetings, and handle correspondence. This role requires mastery in calendar management and appointment scheduling, ensuring all daily activities are well-organized and deadlines are met. As a Personal Assistant at Dream Travel and Tours, you will serve as a key point of contact for internal and external communications, manage emails and telephone interactions, and utilize various software tools to streamline operations. This position demands a proactive approach and strong multitasking capabilities to support the dynamic needs of the travel and tourism business. The role does not involve managing a team, but requires collaboration with different stakeholders within the company to maintain smooth and effective workflow.

Responsibilities

• Manage and maintain calendars, including scheduling and confirming appointments and meetings.
• Coordinate meeting logistics, prepare agendas, and ensure necessary materials are available.
• Handle incoming and outgoing communications such as emails, phone calls, and messages promptly and professionally.
• Organize and prioritize daily tasks to meet deadlines and support smooth business operations.
• Utilize Microsoft Outlook Calendar and other call scheduling software to optimize time management.
• Maintain accurate records of interactions and correspondence for reference and follow-up.
• Assist in travel arrangements and itinerary planning for company personnel as needed.
• Support email management software workflows to organize and respond to messages efficiently.
• Facilitate communication between various departments and external contacts to ensure information flow.
• Provide administrative support such as document preparation and filing when required.

Experience

1 Year

Apply By

Nov 2, 2026

Required Skills

• Calendar Management
• Communication
• Microsoft Outlook Calendar
• Appointment Scheduling
• Meeting Coordination
• Email Management Software
• Telephone Communication Systems
• Call Scheduling Software

Nice to Have Skills

• Time management
• Organizational Skills
• Multitasking