Admin Officer

Description

House of Commons Academy is seeking a dedicated Admin Officer to efficiently manage office operations and provide essential administrative support. The ideal candidate is responsible for overseeing daily administrative tasks, coordinating office activities, and ensuring smooth communication within the organization. This role requires strong proficiency in Microsoft Office Suite, effective use of communication tools, and the ability to support a team. Candidates with reliable personal transportation will have an advantage. The position involves managing a small team of two members, requiring good organizational and leadership skills to ensure the team operates harmoniously and meets operational objectives. The Admin Officer plays a critical role in maintaining office order, handling correspondence, and supporting staff with various administrative duties. Attention to detail, time management, and practical problem-solving abilities are essential. This role demands at least one year of relevant experience in administration, office support, or reception work. The incumbent must be able to navigate routine office tasks efficiently and contribute positively to the workplace environment. Proactive communication and the ability to multitask will help the candidate excel in supporting the company’s administrative needs.

Responsibilities

• Oversee and coordinate daily office administrative operations to maintain a productive work environment.
• Manage communication channels including email, WhatsApp, and phone calls to ensure timely dissemination of information.
• Supervise and support a team of two staff members, monitoring performance and providing guidance to achieve departmental goals.
• Maintain accurate records, organize files, and handle correspondence to support organizational workflows.
• Utilize Microsoft Office Suite to prepare documents, presentations, and reports as required by management.
• Assist in scheduling appointments, meetings, and managing office calendars to optimize time management.
• Ensure office supplies and equipment are stocked and functioning properly to avoid disruptions.
• Facilitate internal and external communication across departments and with visitors to foster a cooperative work atmosphere.
• Address administrative queries and provide solutions to routine office problems promptly.
• Ensure compliance with company policies and procedures related to administration and office conduct.
• Support onboarding processes for new employees and help coordinate team activities and events.
• Implement health, safety, and security measures in the office as per organizational standards.
• Leverage personal conveyance to perform errands and support logistical tasks when required.

Experience

1 Year

Apply By

Nov 26, 2026

Required Skills

• Office Administration
• Microsoft Office Suite
• Email
• Record Keeping

Nice to Have Skills

• WhatsApp
• Time management
• Team supervision
• Communication
• Scheduling
• Problem Solving
• Organizational Skills