Secretary/Assistant

Description

Housey is seeking a diligent Secretary/Assistant to provide comprehensive administrative support and ensure seamless daily operations. This role involves managing calendars, coordinating meetings, handling travel arrangements, and maintaining effective communication channels within the organization. The ideal candidate demonstrates strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. This position suits candidates with at least one year of relevant experience who are hardworking, eager to learn, and able to follow instructions with excellent communication abilities. In this role, the Secretary/Assistant represents Housey’s professionalism through courteous interaction with clients and colleagues. Responsibilities include preparing and distributing agendas, managing telephone and email correspondence, and offering exceptional customer service. The successful candidate is soft spoken, well-natured, and capable of working independently without managing a team. Proficiency in Microsoft Office and other office management tools is essential to support office functions effectively.

Responsibilities

• Manage executive calendars by scheduling, rescheduling, and coordinating internal and external meetings efficiently.
• Organize and arrange domestic and international travel plans, including flights, accommodations, and transportation for staff.
• Prepare, compile, and distribute meeting agendas, minutes, and other necessary documents in a timely manner.
• Handle incoming and outgoing telephone calls and email correspondence professionally and promptly.
• Facilitate smooth communication by acting as a liaison between internal departments and external clients or stakeholders.
• Maintain and update filing systems, records, and office documentation both electronically and physically.
• Provide exceptional customer service by addressing inquiries and concerns courteously and effectively.
• Use Microsoft Office programs to create presentations, reports, and spreadsheets to support organizational needs.
• Follow established procedures and instructions carefully to maintain office workflow and comply with company policies.
• Assist with ad hoc administrative tasks to support the team and contribute to overall office efficiency.

Experience

1 Year

Apply By

Nov 27, 2026

Required Skills

• Calendar Management
• Travel Arrangements
• Meeting Coordination
• Customer Service
• Agenda Preparation and Distribution

Nice to Have Skills

• Microsoft Office
• Telephone and Email Correspondence Management
• Communication
• Time management
• Organization
• Customer Relationship Management