Admin/Receptionist

Description

HRSG Outsourcing Pvt Ltd is seeking a dedicated Admin/Receptionist to join their team in Karachi for a yearly contractual position in the multinational power and transmission distribution sector. The successful candidate will handle a variety of administrative and front-desk functions, ensuring smooth communication and data management. This role demands a graduate with 1 to 2 years of experience in a similar position, possessing strong organizational and interpersonal skills to manage visitor reception, telephone calls, data entry, and document control efficiently. The position involves managing a small team of two members, supporting daily operational activities and providing a welcoming environment for visitors and clients. The Admin/Receptionist acts as the first point of contact for the company, responsible for handling incoming telephone and visitor inquiries professionally. The role requires excellent multitasking abilities and attention to detail to accurately record and manage corporate documents and records. With a focus on maintaining confidentiality and following established protocols, the candidate will contribute to the administrative strength of the organization. The role offers an excellent opportunity to enhance administrative skills in a structured, multinational environment, supporting business operations through effective communication and coordination.

Responsibilities

• Manage the front desk with professionalism, greeting and directing visitors promptly and courteously.
• Operate telephone systems to handle incoming calls, transfer calls, and take messages efficiently.
• Perform data entry tasks, ensuring accuracy and timely update of company records and databases.
• Maintain and organize physical and electronic records and documents, ensuring compliance with company policies.
• Coordinate daily administrative operations to support business functions and improve office efficiency.
• Supervise and guide a team of two administrative staff members, delegating tasks and ensuring quality work.
• Schedule appointments and meetings, managing calendars and coordinating with internal and external stakeholders.
• Prepare routine reports, correspondence, and office documents as required.
• Monitor office supplies and place orders to maintain adequate inventory levels.
• Assist in the preparation and coordination of company events or meetings when necessary.
• Ensure confidentiality and security of sensitive information at all times.
• Respond promptly to internal and external inquiries, providing accurate information and escalating issues as needed.
• Assist with onboarding procedures for new employees, including organizing documentation and initial orientation.

Experience

1 Year

Apply By

Nov 21, 2026

Required Skills

• Telephone And Call Management
• Data Entry
• Records and document management
• Visitor Reception And Management
• Office Administration

Nice to Have Skills

• Customer Service
• Scheduling and Calendar Management
• Team supervision