Documentation Officer

Description

Huafon Pakistan seeks a meticulous Documentation Officer to manage and oversee the comprehensive documentation processes within the organization. The ideal candidate possesses a bachelor's degree in International Trade or a related field and has at least one year of experience in documentation or international trade. This role demands familiarity with customs-clearance laws, tax-related knowledge, and the practical application of related regulations. The Documentation Officer ensures that all documents comply with regulatory requirements and company standards, using expertise in office automation software and English language skills across listening, speaking, reading, and writing. The Documentation Officer plays a critical role in managing document workflows, maintaining record accuracy, and ensuring proper retention practices. This position involves implementing document formatting and quality assurance processes, supporting regulatory compliance, and contributing to smooth customs operations. While the role does not include team management responsibilities, it requires working collaboratively with various departments to uphold documentation integrity and support effective international trade processes.

Responsibilities

• Manage and maintain document management systems to ensure all documents are accurately stored and easily retrievable.
• Prepare, format, and review various business and regulatory documents to meet company and legal standards.
• Ensure that all documentation complies with customs regulations, tax laws, and other relevant international trade requirements.
• Perform quality assurance checks on documents to guarantee accuracy and completeness.
• Coordinate with internal departments and external agencies to facilitate smooth customs clearance and trade operations.
• Maintain regulatory records management and implement retention policies adhering to legal and company guidelines.
• Utilize Microsoft Office and other office automation software to create, edit, and manage official documentation efficiently.
• Assist in the development and improvement of documentation procedures and policies to enhance operational effectiveness.
• Monitor changes in trade and customs regulations to ensure continuous compliance and update document management practices accordingly.
• Support audit and inspection processes by providing necessary documentation and reports as requested.
• Maintain proficiency in English to effectively communicate both written and verbal information across departments and with external partners.
• Provide training or guidance on documentation standards and compliance as needed to other staff members involved in trade operations.

Experience

1 Year

Apply By

Nov 23, 2026

Required Skills

• Document Management Systems
• Microsoft Office
• Document Formatting And Quality Assurance
• Regulatory Compliance
• Regulatory Records Management and Retention
• Customs Clearance Regulations
• Tax-Related Knowledge
• Office Automation Software
• English Language Proficiency

Nice to Have Skills

• Attention to detail
• Organizational Skills
• Communication Skills