Part-Time Executive Assistant & Business Operations Secretary

Description

Inverness News is seeking a highly organized and proactive Part-Time Executive Assistant and Business Operations Secretary to efficiently support the day-to-day administration and operations of a diverse portfolio of businesses. This remote, flexible part-time position based in Pakistan requires approximately five hours of work daily, Monday through Saturday, often aligned with UK business hours. The role involves managing complex tasks such as email and inbox management, document preparation, and advanced Google Sheets data handling, all executed with minimal supervision. The successful candidate is expected to demonstrate strong independent problem-solving abilities within environments including property management, retail, and short-term accommodation sectors. This multifaceted role demands exceptional attention to detail, confidentiality, and professionalism, with responsibilities spanning bookkeeping, data management, executive secretarial support, project management, and maintaining secure business practices. The ideal candidate maintains precise communication, prioritizes tasks diligently, and proactively navigates challenges while continuously improving operational processes. Integrity and trustworthiness underpin all interactions, as the position involves handling sensitive business information and coordinating with UK clients and stakeholders.

Responsibilities

• Build, maintain, and enhance Google Sheets to support various business functions, including stock control, sales analysis, bookkeeping, expenses, and reporting.
• Accurately enter, organize, clean, and analyze business data using advanced spreadsheet formulas such as VLOOKUP, XLOOKUP, IF, SUMIFS, COUNTIFS, FILTER, and QUERY functions.
• Identify and correct data errors, reconcile discrepancies, and refine existing spreadsheets and administrative workflows for improved efficiency.
• Convert verbal and written instructions into actionable tasks, ensuring high-quality completion without the need for continual supervision.
• Manage professional communication by drafting, proofreading, and organizing emails and correspondence in British English, adhering to UK terminology, spelling, and business standards.
• Operate online accounts, registrations, and secure login credentials with discretion to safeguard business information.
• Conduct thorough online research and present clear, practical solutions for unfamiliar problems encountered within the business operations.
• Maintain comprehensive task lists, project trackers, and records of outstanding matters to monitor progress and meet deadlines independently.
• Organize digital files, business records, and spreadsheets systematically to facilitate easy access and improved workflow.
• Provide regular status updates and visual documentation such as screenshots or photographs to demonstrate completed tasks and flag potential issues early.
• Accurately track and report working hours and availability to ensure transparent and efficient time management.
• Proactively identify inefficiencies and suggest process improvements to enhance organizational effectiveness and business performance.
• Comply with confidentiality protocols by protecting sensitive business, financial, and personal information entrusted to the role.
• Demonstrate honesty and responsibility through transparent reporting of work progress, errors, and time allocation.
• Complete any required verification and authorization procedures related to UK company administration securely and professionally.
• Adapt to shifting priorities and manage multiple projects across various industries without compromising quality or deadlines.

Experience

3 Years

Apply By

Nov 27, 2026

Required Skills

• Email and Inbox Management
• Document Preparation and Editing
• independent problem solving
• Strong Google sheets skills
• Attention to detail
• Time management
• Professional Communication
• Confidentiality and Discretion
• Task and Project Management

Nice to Have Skills

• Research Skills