EXECUTIVE ASSISTANT TO THE REPORTING AUTHORITY

Description

Position Overview

ICCI is seeking a capable, organized, and analytical professional to provide executive support to the Reporting Authority. The role combines office coordination and follow-up with, data analysis, statistical reporting, and preparation of clear, decision-ready presentations. The successful candidate should be comfortable working with figures, interpreting information, and communicating findings professionally.

The Executive Assistant to the Reporting Authority at Islamabad Chamber of Commerce and Industry provides comprehensive administrative support to senior leadership to ensure efficient office operations and seamless communication flows. This role is responsible for managing complex calendars, organizing meetings, preparing detailed documents, and maintaining strict confidentiality across all assignments. The ideal candidate possesses strong organizational abilities and excellent communication skills to coordinate effectively with internal and external stakeholders, ensuring timely completion of tasks and smooth daily operations. This position requires a proactive individual with a strong working knowledge of Microsoft Office applications, particularly advanced capabilities in Excel, Word, and PowerPoint. The role demands analytical and quantitative skills to handle numerical data and prepare professional presentations. The Executive Assistant works independently without managing a team but plays a pivotal role in project coordination and supporting the reporting authority by prioritizing tasks, managing deadlines, and producing accurate summaries and reports critical for decision-making.

Responsibilities

Key Responsibilities

• Provide day-to-day executive and administrative support to the reporting authority including coordination of meetings, schedules, correspondence, and official assignments.

• Collect, organize, validate, analyze, and interpret trade, business, economic, and membership-related data.

• Prepare professional reports, statistical summaries, tables, charts, graphs, and presentations to support management planning and decision-making.

• Use Microsoft Excel to manage datasets, perform calculations, build PivotTables, analyze trends, and produce clear visual summaries and dashboards.

• Maintain and update membership records and databases; prepare periodic analyses of membership strength, growth, categories, and engagement where data is available.

• Conduct desk research on trade, industry, economic developments, business conditions, and topics relevant to ICCI's objectives.

• Assist in preparing surveys, questionnaires, research notes, briefing papers, and evidence-based documents for meetings and organizational initiatives.

• Prepare and format documents, presentations, and official communications using Microsoft Word and PowerPoint.

• Coordinate with members, businesses, chambers, trade associations, government departments, and other stakeholders as assigned.

• Record meeting decisions and action points, maintain follow-up trackers, and help ensure that agreed tasks are completed on time.

• Support the planning and coordination of projects, events, meetings, and other activities led by or assigned by the management.

• Handle official records and confidential information with discretion, accuracy, and professionalism.

Required Qualifications

• Minimum Bachelor's degree, preferably in Business Administration, Business Management, Economics, Statistics, Mathematics, Finance, or a related discipline. A relevant master's degree will be an advantage.

• Strong working knowledge of Microsoft Office, particularly advanced MS Excel, MS Word, and PowerPoint.

• Practical ability to work with numerical data, statistical calculations, PivotTables, charts, graphs, and professional presentations.

• Strong analytical, quantitative, research, and problem-solving skills.

• Good written and verbal communication skills, including the ability to summarize findings clearly and accurately.

• Excellent organizational skills, attention to detail, and the ability to manage multiple assignments and deadlines.

Experience

Preferably 2–5 years of relevant experience in executive assistance, data analysis, management reporting, business administration, or a related role. Experience with a chamber of commerce, trade association, business council, or membership-based organization will be highly preferred. Familiarity with membership data, trade-related information, stakeholder coordination, and preparation of reports for senior management will be an advantage

Experience

3 Years

Apply By

Oct 22, 2026

Required Skills

• Calendar Management
• Document Preparation
• Confidentiality Management
• Meeting Coordination
• Communication Management
• Office Administration
• Stakeholder Liaison
• Microsoft Word
• Microsoft Outlook
• Project Management Tools
• Microsoft Excel
• Microsoft PowerPoint
• Data Analysis
• Research Skills
• Organizational Skills

Nice to Have Skills

• Time management