PROTOCOL OFFICER TO THE REPORTING AUTHORITY

Description

Position Overview

ICCI is seeking a professional, well-connected and proactive Protocol Officer to support the reporting authority in official engagements, high-level meetings and institutional coordination. The role requires strong liaison and relationship-management skills with government departments, public-sector organizations, private-sector institutions, business leaders and other key stakeholders.

The Protocol Officer to the Reporting Authority at the Islamabad Chamber of Commerce and Industry plays a pivotal role in managing diplomatic protocol and supporting the senior leadership with comprehensive coordination duties. This position requires meticulous organization and effective communication to facilitate smooth interactions with senior officials, business leaders, and stakeholders. The officer ensures adherence to professional etiquette and protocol during official events, meetings, and travel arrangements, reinforcing the organization's reputation. Attention to detail and strong interpersonal skills are essential as the role demands managing schedules, preparing briefing materials, and overseeing document management in a timely and efficient manner. This role demands expertise in communication management and a robust ability to prioritize multiple tasks within dynamic, high-pressure environments. The Protocol Officer operates with complete professionalism and discretion, handling sensitive information with confidentiality. Fluency in both Urdu and English, alongside a proficient command of MS Office and scheduling tools, supports the daily execution of responsibilities. The position requires a minimum of three years of experience and a relevant bachelor’s degree, emphasizing strong judgment and flexibility when responding to changes in official schedules. Although this role does not include managing a team, it requires coordination and liaison skills across multiple internal and external stakeholders to ensure seamless operational flow.

Responsibilities

• Key Responsibilities

• Coordinate protocol and arrangements for official meetings, visits, ceremonies, conferences and other engagements of the President.

• Maintain professional working relationships with ministries, government departments, public-sector organizations, regulators, private companies, business leaders and relevant stakeholders.

• Coordinate appointments, meetings, invitations and official communications with senior officials and executives.

• Manage protocol and logistical arrangements, including guest reception, seating, schedules and meeting coordination.

• Strong Liaison with relevant institutions and stakeholders on matters assigned by the ICCI .

• Maintain an updated directory of official and business contacts and prepare meeting schedules, contact notes and briefings as required.

• Coordinate with ICCI departments and represent the President’s Office in routine matters when authorized.

• Handle sensitive information with discretion and maintain professional confidentiality.

Required Qualifications & Skills

• Minimum Bachelor’s degree in Business Administration, Public Administration, Political Science, Management or a relevant field.

• Excellent communication, interpersonal, networking, liaison and coordination skills.

• Professional etiquette, sound judgment and the ability to interact confidently with senior officials and business leaders.

• Strong command of Urdu and English, both written and spoken.

• Working knowledge of MS Office, email, scheduling and document preparation.

• Ability to manage multiple priorities, work under pressure and remain flexible when official schedules change.

Experience

Preferably 3–5 years of relevant experience in protocol, executive assistance, public relations, liaison, stakeholder management or corporate affairs. Practical experience coordinating with government and private-sector institutions, chambers of commerce, trade associations or corporate leadership will be highly preferred. Experience supporting a President, CEO or other senior executive and familiarity with official protocol will be an advantage.

Experience

3 Years

Apply By

Oct 23, 2026

Required Skills

• Diplomatic Protocol Management
• Event Coordination
• Stakeholder Liaison
• Communication Management
• briefing preparation
• Travel Arrangements
• Document Management
• Professional Etiquette
• Interpersonal skills
• Coordination Skills
• Microsoft Office
• Scheduling

Nice to Have Skills

• Networking Skills
• Time management