Assistant People & Culture Officer

Description

Islamic Relief Pakistan is seeking a detail-oriented and proactive Assistant People & Culture Officer in managing various employee-related functions. The successful candidate will play a vital role in maintaining accurate employee records, assisting in payroll and benefits administration, and ensuring smooth onboarding and employee lifecycle processes. This role requires a strong understanding of human resources administration and systems to support the organization's mission and nurture a positive workplace culture. 

Responsibilities

• Assist staff in processing Job Requests and ensure availability of updated JDs showing essential and desired job competencies/skills.
• Ensure advertisement of approved positions through the recruitment portal
• Conduct initial screening and logging of completed applications/CVs.
• Ensure timely preparation for recruitment affairs i.e. telephonic screening, scheduling interviews, calling candidates, sharing of structure interview questionnaires with panellists, conducting tests and negotiating with recommended candidates etc.
• Participate in interviews up to the Assistant Officer Level.
• To ensure forms filling, documents collection and inductions of new staff.
• Remind the line managers about contract ending dates of their subordinates and advice on processing for extension/conclusion of contract.
• Processing of staff final settlement, facilitate exit interviews and its record keeping in personal files.
• Ensure comprehensive record keeping for Rajanpur staff
• Ensure availability of up to date employee personal files as well as their safety & confidentiality.
• To ensure timesheet submission by all Rajanpur staff further timesheet summary to CO P & C 
• Ensure provision of final payroll sheet along with supporting documents to line manager for review and on word submission to CO P & C
• Check and process staff medical claims according to IRP medical policy by ensuring availability of dependent’s supporting documents.
• Assist in issuance of multi-purpose letters e.g. contract extension, bank account opening, experience letters etc. 
• Ensure availability of leave balances in leave management system (LMS) as per contract tenure.
• To review and update HRMIS according to hard record available in personal files on regular basis.
• Ensure registration of new joiners in HRMIS and their access to IR extranet.
• To ensure maintenance and monitoring of the attendance system, entry/exit of new joiners/leavers on regular basis.
• Printing & registration of employee ID cards.
• Provide support on the development and implementation of policies.
• To ensure knowledge of local labor laws.
• Assist in HR audits & provision of relevant data / information.
• Support in staff learning activities & trainings
• Ensuring compliance as per IR policies to promote IR values and norms & maintain IR culture in field offices

• Degree Title:

  MBA (HR), BBA (HR) or relevant degree

• Minimum Experience:

  1 Year (1 year experience with Master's and 2 years with Bachelor’s degree)

• Total Position: 01

• Pre-employment Checks:

  Any employment with Islamic Relief will be subject to the following checks:

  Screening clearance

  Receipt of satisfactory references

• Our Values and Commitment to Safeguarding:

  IR is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IR engages. IR expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

• The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.
• All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
• In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.
• Please note, we are only able to accept applications from candidates who are eligible to live and work in Pakistan. We are unable to progress applications that would require sponsorship.
• By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

• Islamic Relief is an equal opportunities employer.

  DECLARATION:

  By applying for this position with the organization; 

• Declarations # 1: I hereby confirm that I have never been involved and/or charged in violation of SEAH (Sexual Exploitation Abuse & Harassment) related concerns in my career.
• Declarations # 2: I confirm that the above information in the CV/Application is complete and correct and that any untrue or misleading information will give my employer the right to terminate any employment contract offered.
• Declarations # 3: I agree that information contained within this application and supporting documents (including "sensitive information”) may be accessed, stored and used and by the organization in accordance with the Data Protection Act 1998.

Experience

1 Year

Apply By

Nov 8, 2026

Required Skills

• Human Resources Administration
• Human Resources Information Systems
• Employee Records Management
• Employee Relations Support
• Onboarding and Employee Lifecycle Workflow Management

Nice to Have Skills

• Payroll and Benefits Administration
• Communication
• Attention to detail