Assistant Supply Chain & Services Officer

Description

The incumbent will be responsible for Execution of functions related to Logistics, Procurement, Facilities Management, Record keeping, Vendors Management, Security Management, and Warehousing

Responsibilities

Technical Level

• Procurement 
• Vendor screening 
• IRP Assets & Management
• Fleet management
• Warehouse stock record and Management
• Payment process
• Office Management
• Security Management
• Asset Management
• Event Management

Operational Level

• Coordination with vendors 
• Office Management (provision of good working environment to staff)
• Record management (both soft & hard) related to job role.
• Working knowledge of MS Office, Outlook, ERP systems 
• Communication, Planning & Scheduling, Time, Stress & Conflict Management, Situation handling, Leadership Skills, Work load & team management

Organizational Level

• Demonstration of IR Values while working with teams / stake holders
• Empowering others to ensure procedural procurement 
• Knowledge of IR strategic priorities
• Collaboration & networking with others for continuous improvement
• Adaptation of environment friendly & cost effective approaches in assigned role
• Respect & promote the workplace diversity with special focus on inclusion

KEY ACCOUNTABILITIES 

• The following are the main responsibilities that the role holder will be accountable for:

   Asset Management

• Assist SC&S Officer to Manage Fixed Assets at FO Office Level. Ensuring all the existing and newly purchased fixed assets are properly tagged.

• Assist SC&S Officer  for Ensuring periodic reconciliations of all the fixed assets and all the fixed assets are maintained properly

  Fleet Management

• Authorize vehicle movement, Maintain entries in Stride, Log Book and VMS.
• Timely fuelling of vehicles
• Vehicle repair and maintenance to ensure IR Fleet remain is working condition all the time
• Event Management
• Event management/ arrangements in seminars, conferences and interviews.
• Security

• Assist SC&S Officer  for Ensuring the promulgation and implementation of effective security system for office and vehicles

  Facilities Management

• Manage and supervise all matters related to Office, Staff residence and warehouse

  Procurement

• Assist SC&S Officer for Timely procurement based on complete Procurement request which is duly approved.

• Assist program team in developing procurement plans

  Warehousing

• Ensure that all warehouse movement are recorded in a timely manner in warehouse register and warehouse portal
• Operational (Elaborate the operational key results areas in detail).
• Coordinate with internal (Area, and CO procurement leads, Project Lead, Department leads at FO) & external (Vendors, Line department, Law enforcement agencies) stakeholders related to timely procurement, assurance of staff security and other matters of mutual interest.
• Ensure preparation & record management of AO level procurement record/information so that may be accessed by relevant individuals as & when needed. 
• Ensure the preparation , submission and payment of vendor payments 
• Supervision of support staff at AO level and maintenance of record (Leave, Time sheet, over time and appraisal) 
• Identification and addition of new vendors and preparation of vendor data base
• Assist in coordination with LEA,s and generating security alerts
• Ensure proper filling of forms & formats as per desired standard

• Close coordination with line manager for effective implementation of policies / guidelines.

  Organizational 

• Ensure compliance with IR’s policies & procedures in true spirit for effective delivery of services.
• Understanding of IR values and their demonstration in real time.
• Abide by the IR zero tolerance policy towards bribery & corruption as well as sensitize others on coping mechanism so that they can raise voice as & when feel inappropriate.
• Thorough knowledge of IR strategic priorities & the way you can contribute in its achievement.
• Assist in identification & documentation of organizational successes for show casing IR work
• Facilitate the organizational stance on clime change through adaptation of environment friendly & cost effective approaches in your domain.
• Respect & promote the organizational stance on work force diversity & support the efforts being made for mainstreaming of marginalized groups i.e. Persons with disability and old age, minorities, Women & children etc. in carrying out organization activities.
• Ensure periodic field visits to witness the challenges and implementation of activities at ground level.

• Participation and facilitation in implementation of IR seasonal programmes.

  Person Specification

• It is essential that the post holder shows a good understanding and sympathy with the organizational values & principles, vision and mission as well as commitment to its SEAH (sexual exploitation abuse and harassment) protocols. We have zero tolerance policy towards SEAH and doesn’t support any action that promote or encourage SEAH.

  Qualification:

• Bachelor with two years or Master with one year. 

  Experience:

• 1 year work experience with Master’s degree/02 years’ experience with Bachelor in the field of Supply Chain/procurement/admin and Services

• Experience of procurement guidelines

  Computer Skills:

• MS Office, Outlook, ERP systems familiarity

  Language:

• Urdu, English, Sindhi and local languages
  
  Declarations # 1: I hereby confirm that I have never been involved and/or charged in violation of SEAH (Sexual Exploitation Abuse & Harassment) related concerns in my career.
  Declarations # 2: I confirm that the above information in the CV/Application is complete and correct and that any untrue or misleading information will give my employer the right to terminate any employment contract offered.
  Declarations # 3: I agree that information contained within this application and supporting documents (including "sensitive information”) may be accessed, stored and used and by the organization in accordance with the Data Protection Act 1998.
   
  Pre-employment Checks:
  Any employment with Islamic Relief will be subject to the following checks:
  * Screening clearance
  * Receipt of satisfactory references

• Our Values and Commitment to Safeguarding:
  IR is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IR engages. IR expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

• The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

• All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

• Please note, we are only able to accept applications from candidates who are eligible to live and work in Pakistan. We are unable to progress applications that would require sponsorship.

•  

• By applying, the job applicant confirms his/her understanding of these recruitment procedures.

• Preference will be given to local candidates.
   

• Islamic Relief is an equal opportunities employer.

Experience

2 Years

Apply By

Sep 30, 2026

Required Skills

• Inventory Management
• Logistics Coordination
• Procurement Processes
• Supplier Relationship Management
• ERP software
• Inventory Management Systems

Nice to Have Skills

• Supply Chain Analysis
• Vendor Management
• Data Entry
• Record Keeping