Area Administrator

Description

To assist the Regional Admin Manager, in managing facility management & general services primarily for Head Office and across branches of Karachi while ensuring compliance with the policies and SOPs.

Responsibilities

• Supervise and monitor support staff performance (Janitorial, Tea Boys, Photocopy Operators, Electricians, AC Technicians, Receptionists, and Riders), and monitor their attendance and related day-to-day matters. Providing guidance and trainings to enhance operational efficiency.
• Ensure smooth administrative operations and resolve any office issues.
• Timely manage repair and maintenance tasks for the office, equipment, and furniture.
• Deals with vendors for issuing work orders, process billing of repair & maintenance, union payments, utility, SLA payments and others through AMs.
• Coordinate with vendors and service providers to ensure timely completion of assigned work in Head Office and Karachi Branches. Prepare monthly operational and maintenance logs and ensure accurate recordkeeping.
• Maintain photocopier meter readings and usage records for entire south region's locations. Verify photocopy billing calculations and process vendor invoices after cross-checking.
• Ensure the availability of kitchen consumables and photocopier services, monitor consumption, and report to Regional Manager & Head Office.
• Providing uninterrupted utilities, including tap water, drinking water, electricity, and gas, ensuring consistent availability across all offices.
• Initiate and execute assets disposal activities in line with SOP.
• Oversee Genset, Fuel filling/UPS/Lift operations and manage repair and maintenance activities for the equipment.
• Maintain records of air conditioners, including installation, repair, servicing, and preventive maintenance of Head Office and Karachi Branches through inhouse technician or from approved vendor.
• Manage the HUT Management System and handle daily reservation along with close coordination with HUT attendant.
• Coordinate Pan-Pakistan Back/Corporate Offices' uniform requirements for third-party staff, including size collection, issuance, and record maintenance.
• Maintain and verify water tanker & drinking water consumption record / bills and process timely payments for all locations of south region.
• Manage visitors, including maintaining a visitor log. Ensure smooth handling of month-end closing activities.
• Oversee CCTV management for the office premises, handle in-house fumigation, and ensure fire extinguishers are in operational condition and timely refilled.
• Procurement of Petty Cash expenses, acquiring approvals and record keeping.
• Establishing professional relationship and proper communication with the landlords, building unions, and vendors including teimely addressing any related issues/concerns to ensure smooth operations.
• Maintain accurate records of all administrative activities and produce regular reports to the RA/HO.
• Maintain daily documentation and administrative records.
• Perform any other administrative and operational duties assigned by management

Cities

Karachi, Pakistan | Peshawar, Pakistan | Rawalpindi, Pakistan (On-Site)

Experience

3 Years

Apply By

Dec 4, 2026

Required Skills

• Administrative operations management
• Customer Service