Contracts & Billing Executive

Description

As a Contracts & Billing Executive  (Engineering ) at Leading Petroleum Company, you play a crucial role in managing contracts and ensuring accuracy in billing processes within the engineering construction and maintenance sectors. You are responsible for drafting, reviewing, and administering contracts alongside tracking purchase orders and managing contract lifecycles with precision. Your keen attention to detail ensures all invoicing and payment reconciliations are performed accurately and in a timely manner. You monitor outstanding payments to maintain smooth financial operations and promptly resolve any discrepancies encountered during billing. This position requires a thorough understanding of procurement procedures, contractual terms, and company standard operating procedures to safeguard compliance and support effective asset deployment on projects and maintenance sites. Working independently without team management responsibilities, you meticulously maintain a contract register and track purchase orders using MS Excel or ERP systems. You maintain strong communication with contractors, vendors, and suppliers to ensure bills are processed correctly and payments are fulfilled within agreed timelines. Your expertise contributes significantly to the financial integrity and operational efficiency of the company’s project executions, helping to streamline workflows and foster lasting partnerships with external vendors through effective contract management and billing oversight.

Responsibilities

• Establish, review and maintain standard contract clauses in alignment with company SOPs, contractual requirements, and applicable procedures.

• Maintain an updated register of all POs and contracts on a year-on-year basis, ensuring proper documentation, monitoring and timely closure.

• Track open POs and contracts and coordinate with relevant stakeholders to ensure timely completion and closure.

• Maintain and circulate an updated list of outstanding payments against open POs and contracts, following up with concerned departments for resolution and closure.

• Maintain a comprehensive record of all bills received against contracts and POs.

• Monitor bill processing and payment status to ensure disbursements are arranged within defined timelines.

• Ensure all required verifications, approvals and supporting documentation are available before processing bills.

• Coordinate with Finance, Procurement, Engineering and other relevant departments to resolve billing discrepancies and payment delays.

• Maintain proper tracking of pending, processed and outstanding bills and provide periodic status updates to management.

• Coordinate with the Engineering Team and relevant stakeholders to support asset planning activities.

• Maintain and update asset-related records and planning information, as required.

• Support the alignment of asset planning requirements with approved POs, contracts, budgets and applicable departmental procedures.

Experience

3 Years

Apply By

Nov 27, 2026

Required Skills

• Contract drafting, review, and administration
• Purchase Order (PO) and contract lifecycle management
• Contract register and PO tracking using MS Excel or ERP systems
• Bill verification, invoice tracking, and payment reconciliation
• Monitoring outstanding payments and resolving billing discrepancies
• Knowledge of procurement procedures, contractual terms, and company SOPs

Nice to Have Skills

• Attention to detail
• Time management
• Communication
• Problem Solving