Office Assistant

Description

Mohsin Ali Marbles seeks a responsible and hardworking Office Assistant to join our team. This role primarily focuses on performing various administrative duties including greeting guests, answering phone calls, handling company inquiries, and managing the sorting of quotations and invoices. The ideal candidate possesses excellent communication skills and strong interpersonal abilities to effectively interact with clients and team members. This position requires familiarity with Microsoft Office Suite, document preparation, and office telephone systems to ensure smooth daily operations. The Office Assistant at Mohsin Ali Marbles supports the core office functions by maintaining organized document management systems, handling calls with professionalism, and managing file organization consistently. The role demands attention to detail, reliability, and the ability to manage multiple administrative tasks efficiently. Candidates with at least three years of relevant experience are preferred. While this role does not involve managing a team, strong self-management and proactivity are essential to succeed and contribute positively within our work environment.

Responsibilities

• Greet visitors and direct them appropriately within the office.
• Answer incoming calls promptly, provide accurate information, and take messages when necessary.
• Handle company inquiries through phone or in-person professionally and courteously.
• Sort, organize, and manage quotations, invoices, and related documents systematically.
• Assist in document preparation using Microsoft Office Suite, ensuring accuracy and completeness.
• Manage and maintain filing systems and document management systems to keep records orderly and accessible.
• Operate telephone systems proficiently and ensure telephone etiquette is maintained during all interactions.
• Support administrative tasks such as scheduling appointments, preparing reports, and ensuring office supplies are stocked.
• Collaborate with other departments to streamline communication and office procedures.
• Maintain confidentiality and security of company information and customer data at all times.

Experience

3 Years

Apply By

Nov 1, 2026

Required Skills

• Microsoft Office Suite
• Document Preparation
• Customer Service
• File Management
• Call Handling and Telephone Etiquette
• Document Management Systems (DMS)
• Telephone Systems Operation
• Organizational Skills
• Communication
• Interpersonal skills
• Attention to detail

Nice to Have Skills

• Time management