Manager HR

Description

The Global Fund to fight AIDS, TB and Malaria (GF) is providing grants to Pakistan since 2011 for prevention of HIV. The current grant is being implemented by United Nations Development Program (UNDP) and Nai Zindagi Trust (NZT) as Principal Recipients (PR). The PRs are responsible to implement various objectives of the overall Grant.

The overall goal is to reduce the number of new HIV infections and increase uptake of HIV preventive and treatment services with a high impact HIV response to improve the health and quality of life of people living with and affected by HIV in Pakistan. The objective of Global Fund HIV grant is to increase the prevention services for PWID and other key populations.

NZT is implementing HIV prevention services for PWID and spouses of HIV+ PWID through 45 CoPC + sites and ART Adherence Units across the four provinces of Pakistan providing coverage to 62 districts. 

Nai Zindagi has a zero-tolerance policy towards Sexual Exploitation, Abuse, and Harassment (SEAH). All employees, partners, and representatives are expected to uphold the highest standards of ethical conduct. Recruitment is subject to thorough background and reference checks, and any form of misconduct may lead to disqualification, termination, and legal action. By applying, candidates commit to adhering to the organization’s PSEAH policies.

QUALIFICATIONS/SPECIALIZED KNOWLEDGE/EXPERIENCE REQUIRED

• Master’s degree in Human Resources or an equivalent level of qualification. Relevant certifications/diplomas would be an added advantage.
• 03 years of experience in overseeing HR operations, including employee lifecycle processes, HR policies and procedures, compliance with employment laws, and HR record-keeping.
•  03 years of experience in providing support to senior HR personnel in accordance with policies and established procedures.
•  At least 06 years of experience in human resource management with at least 02 years in a Manager position.
• Demonstrated skills in human resources management. 
• Sound knowledge of Labour laws and human resources best practices. 
• People Skills: Ability to work independently and as a team player who demonstrates leadership.
• Communication Skills: Well developed written and oral communication skills. 
• Integrity: Works with trustworthiness and integrity and has a clear commitment to Nai Zindagi Trust’s core values and humanitarian principles. 
• Resilience/Adaptability and flexibility: Ability to operate effectively under extreme circumstances including stress, high security risks and harsh living conditions. Works and lives with a flexible, adaptable and resilient manner. 
• Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner. Has a capacity to make accurate self-assessment particularly in high stress and high security contexts. 
• Technical Competencies for this position 

Responsibilities

• Develop, Review, and or update human resources and administrative policies and procedures and ensure they are effective, efficient, fair, and transparent and promote equal opportunities. Ensure policies are compliant with the legal instruments. 

• Manage HR functions (recruitment, selection, orientation, exit interview & clearance) as and when required.

• Conduct regular field travel to Site Offices to review human resources and administrative procedures and assist/ support managers in their needs or ascertain human resource requirements. Appropriately support all emergency personnel as required. 
• Ensure a complete orientation package is in place and that all staff are oriented on time.
• Prepare job descriptions, terms of reference, and submission of personnel requisitions in coordination with top management and line managers.
• Ensure pertinent organograms, contact lists, and information flow lines are constantly updated and widely shared. 
• Assess training and development needs of staff and provide appropriate induction and orientation, training. 
• Monitor and uphold staff conduct and discipline and organize regular performance evaluations of all staff. Ensure that exit interviews/ debriefs are prepared at the end of service. 
• Assess staffing needs as required. Identify and recruit new and replacement staff including scheduling contract extensions, new contracts, and necessary terminations.

• Ensure documents required in personnel files are complete and also manage other files related to HR activities.

• Conduct correspondence regarding staff and administrative issues.

• Gather information on training needs for staff.

• Respond to queries regarding HR data requested by her/his supervisors.

• Assist the preparation of salaries by compiling timely staff status reports.

• Participate in handling employee disciplinary issues, layoffs & resignations.

• Handling all day to day administrative issues in timely and efficient manner.

• Keep proper records on files for all PR correspondence between SRs and stakeholders.

• Liaison between PR & SR office regarding health and life insurance. 
• Ensure the payroll is delivered in a timely manner to finance for allocation in a timely disbursement of salaries.
• All jobs on sites and in the PR office, Develop the job advertisements and posting of Jobs on rozee. Pk related to Tors.

• Any other duties as and when assigned by Director HR.

Experience

6 Years

Apply By

Nov 6, 2026

Required Skills

• HR Policies and Compliance
• HR Information Systems
• Training and Development
• Employee Engagement
• Employee Engagement Surveys
• HR Policy Development
• HRIS (Human Resource Information System)
• Payroll System Integration
• Compliance and regulatory standards