Trainee Executive Assistant.

Description

One Nine Financials is seeking a motivated and detail-oriented Trainee Executive Assistant to provide comprehensive administrative support. This role is ideal for a fresh professional with approximately one year of experience who is eager to develop their skills in a dynamic financial environment. The Trainee Executive Assistant will be responsible for organizing schedules, managing correspondence, and ensuring efficient document handling to support the daily operations of the company. The ideal candidate must be proactive, adaptable, and capable of handling multiple tasks with accuracy and professionalism. In this position, the Trainee Executive Assistant will not be managing a team but will work closely with various departments to facilitate smooth communication and workflow. Through hands-on experience and guidance, the individual will gain essential skills in calendar and email management using Microsoft Office and Google Workspace platforms. This opportunity provides a strong foundation for growth within One Nine Financials and valuable exposure to corporate administrative functions.

Responsibilities

• Manage and organize executive calendars to ensure timely scheduling of meetings and appointments.
• Handle incoming and outgoing emails professionally and promptly, prioritizing urgent communications.
• Prepare, organize, and maintain documents and files to ensure easy accessibility and confidentiality.
• Utilize Microsoft Office and Google Workspace tools effectively for document creation, data entry, and communication.
• Coordinate meeting logistics including venue booking, agenda preparation, and distribution of materials.
• Assist in the preparation of reports, presentations, and correspondence as required by management.
• Communicate efficiently with internal teams to support operational and administrative activities.
• Maintain confidentiality and discretion when handling sensitive company information.
• Perform general administrative tasks to support office functions and daily activities.
• Adapt quickly to new tasks and processes while demonstrating a willingness to learn and improve.

Experience

1 Year

Apply By

Dec 13, 2026

Required Skills

• Calendar Management
• Email Management
• Microsoft Office
• Google Workspace
• Document Management
• Communication
• Organization
• Attention to detail

Nice to Have Skills

• Time management
• Adaptability