Executive Secretary

Description

Oryzen Technologies Pvt is seeking a detail-oriented and proactive Executive Secretary to support our executive leadership team. The ideal candidate possesses exceptional communication and organizational skills, enabling seamless management of schedules, documentation, and confidential information. With one year of experience, the Executive Secretary plays a key role in coordinating travel, preparing documents, and facilitating meetings. This position requires the ability to prioritize tasks effectively and collaborate with multiple stakeholders to ensure smooth operations within the company. As the Executive Secretary at Oryzen Technologies Pvt, you will manage a team of 16 individuals, overseeing their performance and productivity. In this leadership role, you will coordinate activities that enhance efficiency and foster a cooperative working environment. Your strong interpersonal communication skills will support effective liaison between executives and internal or external partners. Proficiency with scheduling automation tools will be essential for optimizing meeting coordination and task management.

Responsibilities

• Coordinate complex travel arrangements, including itineraries, accommodations, and transportation to ensure efficient and cost-effective trips.
• Prepare and manage various documents such as reports, presentations, correspondence, and confidential files with accuracy and discretion.
• Schedule and organize meetings, appointments, and events using scheduling automation tools to optimize time management.
• Maintain strict confidentiality in handling sensitive information and executive communications.
• Prioritize daily tasks and requests to support executive workflows and meet deadlines effectively.
• Facilitate stakeholder coordination by communicating promptly and accurately with internal teams and external partners.
• Lead and supervise a team of 16 persons by assigning responsibilities, monitoring progress, and providing guidance to achieve departmental goals.
• Enhance office procedures and optimize administrative processes to improve overall operational efficiency.
• Act as a central point of contact for the executive office, ensuring that all inquiries and issues are addressed promptly.
• Utilize interpersonal communication skills to build strong relationships across all levels of the organization.

Experience

1 Year

Apply By

Nov 7, 2026

Required Skills

• Communication
• Meeting Scheduling
• Team Leadership

Nice to Have Skills

• Travel Coordination
• Document Preparation
• Confidentiality Management
• Task Prioritization
• Stakeholder Coordination
• Interpersonal Communication
• Scheduling Automation Tools
• Office Management
• Time management
• Problem Solving