Fleet and Administration Officer

Description

This position demands a proactive individual who can effectively balance fleet operations with daily administrative tasks to support the smooth functioning of the organization. The officer ensures all vehicles are compliant with safety and legal standards, monitors expenses to optimize costs, and prepares detailed monthly reports on fleet performance. On the administration side, they maintain a professional office environment through meticulous management of supplies, records, staff attendance, and facility services. Strong communication skills and the ability to multitask efficiently in a dynamic work setting are essential. The role also involves coordinating travel and accommodation arrangements and maintaining liaison with external vendors, ensuring timely resolution of office and fleet-related issues.

Responsibilities

• Manage and oversee the company's fleet operations, ensuring all vehicles are registered, insured, and legally compliant.
• Schedule and coordinate regular vehicle maintenance, repairs, and servicing to ensure roadworthiness and safety.
• Monitor fuel consumption closely, maintain detailed fuel records, and implement strategies to optimize fuel efficiency.
• Track and control vehicle expenses and maintenance costs to stay within the allocated budget.
• Maintain accurate and up-to-date vehicle logbooks, mileage records, and documentation for auditing and reporting purposes.
• Coordinate daily transportation schedules and communication with drivers to ensure timely and efficient operations.
• Manage vehicle procurement and disposal processes, evaluating options for cost-effective fleet upgrades.
• Utilize fleet management software and GPS vehicle tracking systems to monitor fleet utilization and vehicle locations.
• Prepare comprehensive monthly reports detailing fleet performance metrics, expenses, and compliance status.
• Administer daily office operations by managing supplies, maintaining records, and organizing documentation.
• Coordinate with office vendors and external service providers to ensure smooth procurement and service delivery.
• Oversee office facility management including maintenance, cleanliness, and safety standards.
• Maintain staff attendance and leave records, supporting efficient workforce coordination and communication.
• Organize meetings, business travel, accommodation, and transportation arrangements for the office team.
• Monitor office expenses and assist in preparing and managing the administrative budget effectively.
• Handle incoming and outgoing office correspondence to facilitate internal and external communications.
• Ensure the office environment is well-organized, professional, and conducive to productivity.

Experience

5 Years

Apply By

Dec 10, 2026

Required Skills

• Fleet Operations Management
• Vehicle Maintenance Scheduling
• Fleet Compliance Management
• Fuel Management
• Fleet Cost And Budget Tracking
• Vehicle Procurement And Disposal
• Fleet Management Software
• GPS Vehicle Tracking Systems
• Work Order Lifecycle Management
• Office Administration
• Record Keeping

Nice to Have Skills

• Vendor Coordination
• Budget Management
• Facility Management
• Travel and accommodation coordination