Admin Assistant

Description

The Admin Assistant at Petroleum Consultant Services plays a pivotal role in ensuring smooth administrative operations within the organization. The position demands effective management of routine office tasks, supporting various coordination activities, and maintaining organized administrative records. This role also involves interaction with vendors and service providers, facilitating communication across departments and ensuring the timely execution of maintenance and repair activities. Experienced candidates with at least two years in an administrative capacity are preferred to handle these responsibilities efficiently and accurately. In addition to these core functions, this position entails managing a team of six individuals, requiring strong organizational and leadership skills to oversee their daily activities and maintain a productive office environment. The Admin Assistant supports the company’s operations by conducting market surveys and assisting in procurement processes, contributing to cost-effective purchasing and vendor management strategies. Attention to detail, multitasking ability, and effective communication are critical to support the team and sustain smooth office functioning at Petroleum Consultant Services.

Responsibilities

• Manage routine office administration and handle daily administrative tasks with efficiency and accuracy.
• Coordinate and monitor office maintenance and repair works, ensuring timely follow-up and completion.
• Conduct market surveys to gather information regarding prices, materials, supplies, and services pertinent to company needs.
• Assist in obtaining and comparing quotations from various vendors and suppliers to support procurement decisions.
• Maintain comprehensive administrative records, related documentation, and prepare reports as required.
• Coordinate with internal staff and external service providers to facilitate smooth workflow and task completion.
• Supervise and provide guidance to a team of six administrative personnel, ensuring task adherence and productivity.
• Support other administrative and coordination duties as assigned to enhance department performance.
• Organize and manage office maintenance schedules and vendor contracts to optimize office operations.
• Ensure proper documentation and filing systems are in place and maintained for easy information retrieval.
• Assist with communication flow between various departments and support staff to maintain operational efficiency.

Experience

2 Years

Apply By

Nov 23, 2026

Required Skills

• Email Management
• Document Preparation
• Records Management
• office maintenance
• Office Administration
• Market Survey
• Vendor Coordination
• Team supervision

Nice to Have Skills

• Report Preparation
• Time management
• Communication