Remote Executive Assistant & Operations Coordinato

Description

Pirani Group is seeking a highly organized and proactive Remote Executive Assistant & Operations Coordinator to support senior professionals and leadership teams. The ideal candidate manages a variety of executive functions such as calendar management, travel planning, meeting coordination, and business operations support. This role requires excellent communication skills and the ability to coordinate with multiple stakeholders across different time zones efficiently. The candidate will also oversee a team of five persons, ensuring smooth collaboration and effective task delegation. The position involves managing daily activities that optimize workflow and operational efficiency. This includes preparing detailed meeting minutes, reports, and presentations, as well as maintaining process documentation and improvement initiatives. Proficiency in tools such as Google Workspace, Microsoft 365, remote collaboration platforms, and AI-assisted productivity applications is essential. Attention to detail, discretion, reliability, and strong business writing skills are key, along with a demonstrated ability to meet deadlines and deliver high-quality results consistently.

Responsibilities

• Manage complex calendar schedules including multi-time-zone coordination and conflict resolution using Google Calendar, Microsoft Outlook, and scheduling platforms like Calendly.
• Coordinate domestic and international travel arrangements, ensuring efficient itineraries and adherence to budget guidelines.
• Plan and organize meetings, events, and appointments with detailed agenda preparation and follow-up on action items.
• Support business operations by streamlining processes, documenting workflows, and identifying opportunities for improvement.
• Prepare accurate and comprehensive meeting minutes, reports, presentations, and other business communications.
• Oversee and manage a team of five, providing guidance, task delegation, and performance monitoring to ensure timely completion of objectives.
• Maintain expense and invoice management processes, ensuring accuracy and timely reconciliation.
• Utilize remote collaboration tools including Microsoft Teams, Zoom, Google Workspace, and Microsoft 365 for seamless communication and document management.
• Administer document management systems such as SharePoint Online, Google Drive, and OneDrive to organize and maintain critical files securely.
• Track project progress and coordinate activities between various stakeholders to ensure alignment and timely execution.
• Leverage AI tools to optimize administrative tasks and improve productivity within the team and organization.
• Ensure high levels of initiative, discretion, and attention to detail in all aspects of administrative and operational tasks.
• Provide excellent written and verbal communication to support clear information flow between executives, team members, and external contacts.
• Manage time effectively to juggle multiple priorities and deadlines in a dynamic remote work environment.

Experience

5 Years

Apply By

Nov 14, 2026

Required Skills

• Time-Zone Coordination and Calendar Conflict Resolution
• SharePoint Online Document Management
• Google Sheets and Microsoft Excel reporting
• Meeting scheduling and appointment coordination
• Time Zone Management
• Microsoft Teams Collaboration and Meeting Coordination
• Meeting Agenda, Minutes, and Action-Item Tracking
• Time-Block Management
• Multi-Time-Zone Scheduling
• Travel Planning And Coordination
• Business Writing
• Organisation
• Time-management
• Report Preparation
• Presentation preparation
• Stakeholder Coordination
• Follow-up Management
• Google Drive
• Calendar Management
• Meeting and Event Coordination
• Project Coordination
• Business operations coordination
• Process Documentation and Improvement
• Expense and Invoice Management
• Google Workspace and Microsoft 365
• Remote Collaboration Tools
• Google Calendar
• Microsoft Outlook Scheduling
• Calendly
• Zoom meeting coordination
• Microsoft 365 Collaboration Tools
• Google Workspace (Calendar, Gmail, and Drive) Administration
• OneDrive

Nice to Have Skills

• AI tools
• Leadership
• Team Management
• Discretion
• Reliability
• Attention to detail
• Initiative