Company Secretary
Punjab Skills Development Fund
Published Date: • Lahore, Pakistan (On-Site)
Description
The Company Secretary at Punjab Skills Development Fund plays a crucial role in ensuring that the organization complies with statutory and regulatory requirements and implements corporate governance best practices. This position requires a skilled professional with extensive knowledge of company law, regulatory compliance, and secretarial practices. The role involves close interaction with the Board of Directors and senior management to prepare board meeting agendas, take minutes, maintain records, and ensure timely filing of necessary documents according to applicable laws and regulations such as the Companies Act 2017 and SEBI regulations.
Responsibilities
Board & Governance Support
- Serve as the principal advisor to the Board of Directors and Committees on governance, statutory responsibilities.
- Prepare and circulate agendas , and minutes of meetings in a timely and accurate manner.
- Ensure effective communication and coordination between the Board, Committees, and senior management.
- Maintain the Board calendar and track compliance with Board/Committee resolutions and action items.
Statutory & Regulatory Compliance
- Ensure PSDF’s compliance with all applicable laws, regulations, and directives issued by SECP, Companies Act 2017, and relevant donors/sponsors.
- Maintain statutory registers, records, and filings in accordance with regulatory requirements.
- Liaise with external regulators, auditors, legal advisors, and government departments as required.
- Monitor changes in relevant legislation and governance practices, advising the Board and management on implications.
Corporate Governance & Risk Management
- Uphold best practices in corporate governance and ethical standards within PSDF.
- Ensure effective implementation of governance frameworks, policies, and procedures across the organization.
- Support the Board in managing conflicts of interest, related-party transactions, and risk oversight.
- Assist the Board in annual self-assessments, performance evaluations, and succession planning.
Stakeholder Relations
- Act as the custodian of stakeholder records and ensure compliance with donor/sponsor requirements.
- Facilitate annual general meetings ,extraordinary general meetings, and communication with key stakeholders.
- Ensure transparent and accurate disclosures in the organization’s annual reports, governance statements, and donor reports.
Secretarial & Administrative Duties
- Safeguard organizational documents, contracts, and corporate records.
- Provide guidance to management on corporate legal matters.
- Support CEO and senior leadership in implementing Board directives
Experience
8 Years
Apply By
Required Skills
- Record Keeping
- Compliance Management
- Minutes Taking and Documentation
- Familiarity with Companies Act and SEBI Regulations
- Regulatory Framework Compliance
- Corporate Governance
- Stakeholder Communication
- Legal Documentation
- Board Meeting Management
- Secretarial Practice
- Company Law
- Regulatory Compliance
Nice to Have Skills
- Risk Management
- Board Meeting Management Software
- Corporate Governance Compliance
- Board Meeting Agenda Preparation
- Compliance Management Software