Purchase Officer
Confidential
PKR 65,000 • Published Date: • Islamabad, Pakistan (On-Site)
Description
In this role, the Purchase Officer is responsible for building and maintaining positive relationships with suppliers, ensuring timely deliveries and product quality, and identifying opportunities to reduce costs without impacting product standards. The officer monitors supplier performance, handles follow-ups on pending orders, and ensures compliance with company purchasing policies and procedures. Proficiency in MS Excel and experience with procurement management systems are valuable for efficient documentation, reporting, and analysis. The Purchase Officer thrives in a fast-paced work environment and coordinates effectively across departments, contributing to streamlined purchasing and supply chain operations.
Responsibilities
- Manage day-to-day purchasing activities aligned with stock requirements and business priorities.
- Prepare, process, and obtain timely approvals for purchase orders ensuring accuracy.
- Coordinate with suppliers regarding product availability, pricing, quantities, and delivery schedules.
- Develop and maintain strong relationships with existing suppliers and assist in sourcing new suppliers as needed.
- Conduct regular market and price research to compare products, suppliers, and purchasing costs to ensure competitive pricing.
- Negotiate terms with suppliers to secure the best prices, favorable payment terms, and timely deliveries.
- Track purchase orders from placement through delivery and follow up on any delays or pending issues.
- Collaborate with Warehouse to monitor stock levels and identify products that require replenishment.
- Work closely with the Sales team to understand product demand and purchasing needs suitable to market conditions.
- Coordinate with Finance to verify purchase documentation, invoices, and ensure payment accuracy.
- Verify product quantities, specifications, and prices against purchase orders and supplier invoices to maintain accuracy.
- Monitor and evaluate supplier performance, reporting any issues related to delivery delays, pricing discrepancies, or quality concerns.
- Maintain comprehensive and accurate records of purchase orders, supplier quotations, pricing data, and procurement documentation.
- Support cost analysis efforts and provide recommendations to reduce purchasing costs while maintaining product quality.
- Assist in managing supplier data and updating product pricing and inventory information in procurement systems.
- Prepare detailed and regular reports on purchasing activities and supplier status for management review.
- Ensure all procurement activities comply with company policies and established procedures.
- Stay updated on market price trends, supplier availability, and relevant industry developments to inform purchasing decisions.
Experience
1 Year
Apply By
Required Skills
- Vendor Management
- Analytical Skills
- Reporting
- Documentation
- Communication Skills
- MS Excel
- SUPPLIER FOLLOW-UP
- Procurement
- Inventory coordination
- Cost Analysis
- price research
- Market Research
- Negotiation
- Supplier Management
- Purchase Order Management
Nice to Have Skills
- Procurement Management Systems
- English
- Time management
- Attention to detail
- Organizational Skills