Secretary Office

Description

Ranala Prime Properties is seeking a dedicated and organized Secretary Office professional with at least one year of experience to join our administrative team. This role involves managing a variety of administrative tasks to support the smooth operation of the office. The Secretary Office professional will coordinate schedules, prepare documents, handle data entry, arrange travel plans, and maintain records with accuracy and confidentiality. Managing a team of three persons, this position requires strong organizational skills and the ability to oversee daily office functions efficiently. The successful candidate will serve as a key point of contact within the company, providing exceptional customer service and assisting with financial tasks such as expense reporting and invoice processing. Proficiency in Microsoft Excel and Microsoft Access Database Management is essential to manage data and records effectively. This role demands a proactive individual who can prioritize tasks and support the company in achieving operational excellence.

Responsibilities

• Manage executives' calendars by scheduling appointments, meetings, and events efficiently to avoid conflicts.
• Prepare, edit, and format documents, correspondence, reports, and presentations accurately and timely.
• Perform accurate data entry and maintain database systems to ensure reliable information management.
• Coordinate and organize travel arrangements including transportation, accommodation, and itineraries.
• Deliver exceptional customer service by responding promptly and professionally to inquiries and requests.
• Use Microsoft Excel to analyze data, create reports, and maintain spreadsheets for various administrative purposes.
• Maintain and update database and records management systems to ensure information is current and secure.
• Prepare and reconcile expense reports, ensuring accuracy and compliance with company policies.
• Manage invoice processing, verify billing information, and coordinate with relevant departments.
• Supervise and support a team of three administrative staff by assigning tasks, monitoring performance, and fostering collaboration.
• Ensure effective communication between departments to facilitate workflow and resolve operational issues promptly.
• Maintain confidentiality of sensitive company information and adhere to data protection guidelines.
• Assist in organizing company events and meetings by preparing materials and coordinating logistics.
• Continuously evaluate administrative processes and recommend improvements to increase efficiency.

Experience

1 Year

Apply By

Nov 30, 2026

Required Skills

• Calendar Management
• Document Preparation
• Data Entry
• Customer Service
• Microsoft Access database management
• Organizational Skills
• Communication

Nice to Have Skills

• Travel Arrangements
• Microsoft Excel
• Database and Records Management Systems
• Expense Reporting and Reconciliation
• Invoice Processing
• Time management
• Team Management