Assistant Manager Finance and Accounts

Description

The Assistant Manager Finance and Accounts at Recruit AI plays a key role in managing day-to-day financial transactions for the group’s two trading companies. This role is essential in maintaining accurate records of trade activities, ensuring payments are prepared and verified correctly, and keeping bank accounts and ledgers reconciled daily. The position requires managing complex financial transactions involving multiple currencies and companies, with a strong emphasis on accuracy and comprehensive documentation. While not responsible for managing a team, the role demands close collaboration with the Financial Controller and other departments to maintain the integrity and timeliness of financial processes. This position offers substantial opportunities for growth within the finance function. The Assistant Manager supports the month-end close processes by preparing reconciled ledgers and schedules, and as the incumbent demonstrates proficiency, they will take on more responsibility in preparing management accounts. The role is ideal for individuals with strong experience in trading or import-export financial operations, hands-on knowledge of documentary trade, and expertise in using financial software. In addition to core financial duties, the Assistant Manager liaises actively with external auditors and banking partners to comply with statutory filings and regulatory requirements, providing a solid foundation for progressing toward a Finance Manager role.

Responsibilities

• Record every sale and purchase daily in the accounting system, ensuring that each transaction is attached to the correct contracts, invoices, and shipping documents.
• Verify sales invoices and supplier bills against contracts and bills of lading, making sure records are complete within specified timeframes.
• Track advances from buyers and suppliers, applying these accurately to the appropriate invoices.
• Review freight invoices carefully against agreed rates and shipment documents before payment processing.
• Coordinate with operations teams to obtain necessary shipping and contract documentation proactively.
• Prepare and verify payment packs for all payments, ensuring accuracy and completeness before approval and release.
• Check beneficiary details thoroughly against bank letters on file rather than invoices to prevent fraud or errors.
• Match incoming payments to the corresponding buyers and escalate any mismatches for resolution before recording.
• Handle documentary trade processes including drafting, reviewing letter of credit applications and amendments, managing document against payment transactions, and liaising with banks.
• Record foreign exchange deal confirmations promptly and maintain up-to-date exchange rate records.
• Prevent duplicate payments by enforcing compliance with checklist procedures and documentation standards.
• Assemble and maintain Know Your Customer (KYC) documentation for new and existing counterparties.
• Complete daily reconciliation of all bank accounts and maintain current receivables and payables ledgers by following up on overdue balances.
• Reconcile futures broker statements and margin balances as part of portfolio management activities.
• Prepare detailed month-end schedules including accruals, prepayments, provisions, fixed asset registers, and mark-to-market valuations for all active contracts.
• Manage currency conversions accurately for the books maintained in multiple currencies and record foreign exchange gains and losses.
• Support preparation of payroll inputs and monthly director expense reports as part of the month-end process.
• Prepare and organize documents required for statutory filings, such as VAT, PAYE, corporation tax submissions, and other regulatory returns, coordinating with external auditors and advisors.
• Maintain regular communication with banks, suppliers, buyers, and auditors to support ongoing transaction tracking and compliance.
• Provide timely answers and required documentation to external auditors and tax consultants throughout the audit and filing cycles.
• Manage and update KYC packages for financial institutions, brokers, and insurers in collaboration with senior finance staff.
• Prepare receivables aging reports and support trade credit insurance claim processes by providing necessary documentation.
• Continuously develop and improve skills related to weekly and monthly financial marking and reporting to support the month-end close and management accounts preparation.
• Ensure all work is organized efficiently to meet deadlines with accuracy, escalating discrepancies and unusual issues promptly for resolution.

Experience

3 Years

Apply By

Dec 13, 2026

Required Skills

• Excel
• Reconciliation
• Financial Reporting
• Statutory compliance
• Regulatory Filings
• Trade Finance
• KYC Management
• Accounting
• Written English
• Shipping Documents
• bills of lading
• Letters of Credit
• documentary trade
• payment packs
• Bank Reconciliations
• Month-End Close
• Commerce
• Finance

Nice to Have Skills

• Document Management
• Audit Support
• Payroll Processing
• Foreign Exchange Revaluation
• Multi-Currency Bookkeeping
• valuation schedules
• futures broker statements
• position records
• Cloud Accounting
• Zoho Books