Operations Manager
Recruit AI
PKR 250,000 • Published Date: • Lahore, Pakistan (On-Site)
Description
We are looking for an experienced and highly organized Operations Manager to oversee the day-to-day operations of FOMH across multiple sites and ensure smooth coordination with internal teams, contractors, hospitals, universities, donors, and other stakeholders.
Responsibilities
- Supervise day-to-day operations of FOMH across multiple sites and coordinate activities according to organizational goals.
- Manage and set priorities for a team of five, including the Site Officer, ensuring daily objectives are met effectively.
- Maintain official records and correspondence including request letters, approvals, handover certificates, and registers of communications to guarantee accurate documentation.
- Oversee contract management by monitoring contractor performance, renewal schedules, and escalate issues promptly for resolution.
- Build and sustain strong relationships with Mayo Hospital, King Edward Medical University, and related institutions to facilitate operational success.
- Coordinate all FOMH projects including scheduling, access, inspections, handovers, and project documentation to maintain project integrity and quality.
- Organize and support meetings, ensuring logistical arrangements satisfy the requirements for FOMH Board and committee gatherings.
- Manage logistical support for programs, internships, training sessions, donor visits, and events while adhering to approved budgets and reporting expenses.
- Administer registrations and certifications, ensuring timely renewals and compliance with regulatory bodies such as the Pakistan Centre for Philanthropy and Punjab Charity Commission.
- Maintain detailed records for Zakat and donations, verify document completeness, and coordinate approval processes without direct financial decision-making authority.
- Implement safety and security protocols across all sites, promptly addressing all incidents and maintaining thorough incident documentation.
- Represent FOMH professionally in all official dealings, promoting the organization’s reputation and managing visitor and donor engagements.
- Evaluate and act on field observations related to hospital needs, project challenges, and contractor performance, reporting significant matters for senior leadership attention.
- Prepare and submit comprehensive weekly and monthly reports covering operational activities, compliance, project progress, and safety matters to senior management.
- Comply strictly with ethical guidelines, confidentiality rules, and conflict of interest policies, ensuring full transparency and integrity in all actions.
- Facilitate smooth handovers and maintain continuity of operations by managing document control and access to systems, following organizational protocols.
- Perform any other reasonable duties as assigned by the President to ensure effective and efficient management of FOMH operations.
Experience
5 Years
Apply By
Required Skills
- Ethics and Integrity
- Compliance Monitoring
- Team Management
- Leadership
- Operations Management
- Confidentiality
- safety and security oversight
- Relationship Management
- Reporting
- Compliance Management
- Project Coordination
- Contract oversight
- Records Management
Nice to Have Skills
- Event Management
- Logistics Support
- Stakeholder Communication
- Time management
- Problem Solving
- Conflict Resolution