Fundraising Coordinator

Description

The Fundraising Coordinator plays an essential operational role in fostering individual donor relationships, managing donor database integrity, and supporting fundraising proposal administrative workflows. Reporting to the Assistant Manager Fundraising, this position ensures prompt donor acknowledgments, transparent contribution recording, regular impact updates, and administrative execution of individual donor cultivation appeals.

Responsibilities

• Individual Donor Care: Handle daily individual donor inquiries, contribution processing, payment receipts, and dispatch official tax-exemption acknowledgments.
• Donor Stewardship & Retention: Maintain ongoing communication with existing individual donors through timely impact reports, birthday/holiday greetings, and updates.
• Database Hygiene & Segmentation: Maintain accurate, up-to-date donor records in the CRM database, segmenting donors by contribution frequency, tier, and interest area.
• Proposal Administrative Support: Assist the Assistant Manager in compiling background data, beneficiary case studies, and supporting documentation for grant proposals.
• Donor Prospecting: Research and identify prospective individual donors, philanthropic trusts, and community groups for potential outreach.
• Appeal Material Distribution: Coordinate the direct mailing and digital distribution of seasonal fundraising appeals and patient welfare brochures.

       Area-Specific Responsibilities

• Contribution Reconciliation: Coordinate daily with the Finance Department to verify bank transfers, cheques, and online donations for accurate receipt generation.
• Patient Case File Support: Compile verified medical case files and cost estimates from COPCS to share with specific patient sponsors while maintaining strict confidentiality.
• Reporting & Documentation: Prepare weekly individual donor intake reports, donor retention statistics, and maintain physical/digital donor file archives.

QualificationBachelor’s Degree in Business Administration, Marketing, Public Relations, Social Sciences, or Nonprofit Management.Required ExperienceMinimum 1–2 years of relevant hands-on experience in donor relations, customer care, fundraising administration, or database management within a non-profit organization.Technical SkillsProficiency in CRM donor databases, MS Excel/Office suite, professional donor correspondence, basic proposal formatting, and contribution tracking.Core CompetenciesExceptional interpersonal skills, attention to detail, strong written and verbal communication, empathy, time management, and organizational abilities.

Experience

2 Years

Apply By

Nov 4, 2026

Required Skills

• Fundraising Campaign Coordination
• Fundraising Communications
• Volunteer Coordination
• Individual Donor Engagement
• Donor Care & Stewardship
• Database Management
• Contribution Processing & Proposal Drafting Support
• Donor Relationship Management

Nice to Have Skills

• Communication Skills
• Event Coordination
• Organizational Skills