Senior Procurement Officer

Description

The Senior Procurement Officer is responsible for managing end-to-end procurement operations, from requisition to delivery. The role ensures procurement processes are cost-effective, timely, and compliant with internal policies and external regulations. The Officer liaises with vendors, oversees quality control of procured goods, and maintains accurate procurement records. The position also contributes to continuous improvement in procurement strategies and capacity building of procurement staff.

Responsibilities

• Process purchase requisitions and prepare purchase orders as per SF policies

• Handle quotation comparisons and vendor selection

• Investigate and resolve discrepancies in ordered and received goods

• Process goods receipts and maintain procurement documentation

• Maintain procurement records, work orders, and petty cash summaries

• Address internal and external procurement-related queries

• Prepare procurement reports and escalate unusual trends

• Ensure compliance with procurement policies and risk protocols

• Monitor and evaluate supplier performance

• Support audits and procurement reviews

• Operate and maintain procurement records in the ERP system (e.g., Oracle Fusion) as it is rolled out, ensuring accurate requisition-to-PO data, vendor master records, and inventory/asset entries to support the Foundation’s move from manual to automated procurement

• Use AI-enabled and digital procurement tools (e-sourcing/e-RFQ platforms, spend-analytics dashboards, AI-assisted bid comparison and market-research tools) to improve sourcing speed, accuracy, and value-for-money analysis

• Build and maintain Power BI/Excel-based procurement dashboards and MIS reports for spend analysis, vendor performance, and Procurement Committee reporting

• Maintain and periodically update the vendor pre-qualification/registration database and supporting documentation, and flag lapses to prevent recurrence of prior registration/compliance gaps

• Prepare RFQs/RFPs, comparative statements, and Procurement Committee Reports (PCR) in the required format for timely submission to the Procurement Committee and Special Procurement Committee

• Ensure procurement for donor-funded programmes (e.g., UNICEF and other INGO-funded projects) complies with applicable donor procurement guidelines, the PSEA Code of Conduct, Child Safeguarding Policy, and Anti-Fraud & Anti-Corruption Policy

• Support execution of emergency procurements in line with the Emergency Procurement Policy, including Note for Record documentation, justification, and audit trail

• Assist in drafting and administering purchase agreements, framework/rate contracts, and vendor agreements, flagging commercial or compliance risks

• Contribute to training and capacity building of procurement support staff on SF policies, ERP usage, and digital/AI tools

Experience

4 Years

Apply By

Oct 4, 2026

Required Skills

• Supplier Relationship Management
• Procurement Compliance
• Purchase Order Management
• Strong negotiation and contract management skills
• Knowledge of sourcing and supplier performance monitoring
• Data analysis and report generation
• Supply Chain Management

Nice to Have Skills

• In-depth understanding of procurement processes and regulations
• Vendor Evaluation
• Inventory Control