Office Assistant (Computing)

Description

Shifa Tameer-e-Millat University is seeking a detail-oriented and proactive Office Assistant (Computing) to provide essential administrative and clerical support. The ideal candidate possesses strong skills in Microsoft Office Suite and other computing tools, enabling efficient handling of data entry, document management, calendar and email management, as well as customer service. This role requires someone with at least one year of relevant experience who can work independently to maintain organization and streamline office operations without managing a team. The Office Assistant will be responsible for coordinating day-to-day office tasks, supporting communication flows, and ensuring accurate record-keeping. This position emphasizes accuracy, timeliness, and the ability to multitask effectively in a fast-paced academic environment. The candidate will interact professionally with staff, students, and external contacts while maintaining confidentiality and adhering to university policies.

Responsibilities

• Perform accurate and timely data entry to maintain records and databases.
• Manage and organize documents, ensuring proper filing and easy retrieval.
• Maintain daily calendars and schedule appointments using appropriate software tools.
• Monitor and manage email accounts, including filtering, sorting, and responding where necessary.
• Provide excellent customer service by addressing inquiries professionally via phone and email.
• Assist in using Customer Relationship Management (CRM) software for tracking communications and engagements.
• Support the preparation, formatting, and editing of documents using Microsoft Word and other Office applications.
• Coordinate internal and external communications to facilitate smooth office operations.
• Organize office supplies inventory and request replenishments as needed.
• Ensure compliance with university policies regarding confidentiality and data protection.
• Work collaboratively with other administrative staff to support overall departmental goals.
• Troubleshoot minor technical issues related to office software and escalate when necessary.

Experience

1 Year

Apply By

Oct 24, 2026

Required Skills

• Microsoft Office Suite
• Data Entry
• Document Management
• Calendar Management
• Email Management
• Customer Service
• File Organization
• Microsoft Word
• Email Filtering and Sorting
• CRM Software
• Attention to detail

Nice to Have Skills

• Time management
• Communication