Admin Assistant

Description

SM is seeking a detail-oriented and highly organized Admin Assistant to provide essential administrative support to the company. This role involves managing calendars, preparing documents, handling data entry tasks, and coordinating meeting schedules to ensure the smooth operation of daily office functions. The ideal candidate is proficient in office software and communication management, capable of maintaining accurate records, and supports effective email and phone correspondence to enhance overall team productivity. As part of this position, responsibilities also extend to exceptional customer service and using CRM software to manage client interactions efficiently. Attention to detail, strong communication abilities, and a solid foundation in administrative tasks form the core of this role. The Admin Assistant at SoleMove operates independently without managing a team, but plays a pivotal role in supporting various departments by organizing critical office workflows and maintaining seamless communication channels. The candidate must possess excellent English proficiency, reliable personal technical resources like a desktop computer, and demonstrate strong computer and communication skills. This position is ideal for someone eager to contribute to an organized and efficient working environment, balancing multiple administrative duties with professionalism and timely execution.

Responsibilities

• Manage executive calendars including scheduling meetings, appointments, and travel arrangements to optimize time management.
• Prepare, format, and proofread a variety of documents and reports to ensure accuracy and professionalism.
• Perform precise data entry and maintain updated, organized electronic and paper records.
• Handle email correspondence promptly and professionally to facilitate effective internal and external communication.
• Coordinate and schedule meetings, conferences, and other events, preparing necessary materials and logistics.
• Maintain organized records of business operations and customer interactions using CRM software.
• Provide excellent customer service by responding to inquiries and managing incoming phone communications with courtesy and efficiency.
• Use office software proficiently to generate reports, presentations, and other business documents.
• Support communication management by distributing information clearly and maintaining confidentiality when required.
• Assist in general office duties such as ordering supplies and maintaining a tidy and professional work environment.

Experience

Fresh

Apply By

Sep 25, 2026

Required Skills

• Calendar Management
• Document Preparation
• Data Entry
• Email Correspondence
• Office Software Proficiency
• Meeting Scheduling
• Record Keeping
• Customer Service
• Communication Management
• CRM Software
• Phone Communication
• Organizational Skills
• Attention to detail

Nice to Have Skills

• Time management