Admin Officer

Description

The Admin Officer ensures smooth administrative operations in region and sub offices. This role is responsible for procurement, transport, inventory management, event logistics, and ensuring operational continuity.

Responsibilities

• Manage the day-to-day administrative and logistics operations, ensuring smooth and efficient office functioning.
• Ensure that all procurements are carried out in accordance with the organization's procurement policies and procedures.
• Facilitate advances, reimbursements, payables, and receivables in a timely manner, ensuring all expenditures are verified, supported by appropriate documentation, charged to the relevant grant or administrative budget, and comply with donor and organizational requirements.
• Administer and reconcile petty cash.
• Support internal and external audits by maintaining and providing the required documentation.
• Maintain and regularly update personnel files, timesheet summaries, and the monthly leave records of staff.
• Facilitate staff performance evaluation processes as and when required.
• Manage the inventory of office equipment, furniture, and other assets, ensuring accurate inventory records are maintained.
• Conduct regular physical verification of assets and prepare and update inventory status reports accordingly.
• Ensure proper maintenance of administrative records, contracts, and other office documentation.
• Ensure vehicle management, logbook monitoring, fuel consumption tracking, and coordination with vendors for vehicle maintenance and repairs.
• Coordinate travel and logistics arrangements, including vehicle rentals, flight bookings, accommodation, conferences, trainings, and other official travel requirements.

Job Requirements:

• Bachelor's degree in Business Administration, Public Administration, Commerce, Management Sciences or a related field.
• Minimum 02 years of relevant experience in administration.
• Knowledge of administrative, procurement, and logistics procedures.
• Familiarity with basic financial processes, including petty cash, payments, and documentation.
• Experience in inventory and asset management.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Strong organizational, communication, and record-keeping skills.
• Ability to work under deadlines and manage multiple tasks.

Please Note:

• Candidate who tries to influence the recruitment process will be automatically disqualified.
• Ready to work immediately.
• SPO strongly prohibits Sexual Exploitation, Abuse and Harassment (SEAH); accordingly, candidate background and reference checks will be conducted

Experience

2 Years

Apply By

Oct 2, 2026

Required Skills

• Organization
• Team Leadership

Nice to Have Skills

• Office Administration
• Document Management
• Record Keeping
• Communication Management
• Procurement and Vendor Management
• Time management