Procurement & Inventory Officer

Description

The Procurement & Inventory Officer at Sutlej Developments Private Limited plays a critical role in managing the complete procurement lifecycle and inventory control for food ingredients, packaging materials, kitchen supplies, and operational consumables. This position ensures that all procurement activities align with company quality standards and cost objectives while fostering strong supplier relationships. The officer leads a team of three subordinates, providing guidance to optimize procurement processes, inventory management, and supply chain operations. This role requires proactive coordination with various departments such as restaurant operations, kitchen management, and finance to synchronize procurement with sales forecasts and operational demands. The officer monitors inventory levels daily and weekly, enforces best practices like FIFO/FEFO, and works diligently to minimize wastage, spoilage, and discrepancies. They are responsible for negotiating contracts, evaluating suppliers, obtaining competitive quotations, and maintaining approved vendor lists to ensure supply continuity and cost efficiency. Using advanced ERP and inventory systems alongside Microsoft Excel, the officer generates detailed procurement and inventory reports to support data-driven decision-making. The role demands a minimum of five years of experience and the ability to lead and motivate a small team to meet stringent procurement and operational targets.

Responsibilities

• Source, procure, and manage the supply of food ingredients, packaging materials, kitchen supplies, and operational consumables in alignment with company requirements.
• Identify, evaluate, and negotiate with reliable suppliers to secure competitive pricing, favorable credit terms, quality standards, and timely delivery schedules.
• Prepare accurate purchase requisitions, purchase orders, and procurement reports to maintain organized purchasing records and ensure compliance with company policies.
• Monitor and maintain daily and weekly inventory levels, establishing minimum and maximum stock limits and reorder points to optimize stock availability without overstocking.
• Implement and enforce FIFO (First In, First Out) and FEFO (First Expired, First Out) inventory management practices to maintain product freshness and reduce waste.
• Track food wastage, spoilage, expiry dates, and inventory discrepancies, coordinating physical stock counts and executing inventory reconciliations to ensure accuracy.
• Support management in controlling food costs by maintaining inventory within approved budgets and identifying cost-saving opportunities.
• Ensure all purchased materials comply with approved specifications and relevant food safety standards, coordinating inspections and quality checks as necessary.
• Coordinate timely delivery of fresh, frozen, and dry ingredients to guarantee uninterrupted kitchen operations and maintain product quality.
• Monitor supplier performance continuously and promptly address any quality or delivery issues to maintain reliable supply chains.
• Maintain comprehensive procurement and inventory records and contribute to the development and updating of standard operating procedures.
• Generate and deliver weekly procurement and inventory reports to key stakeholders to provide visibility on stock status, purchasing trends, and supplier performance.
• Collaborate effectively with restaurant operations, kitchen management, and finance teams to align procurement plans with sales forecasts and operational needs.
• Lead and manage a team of three personnel, providing training, guidance, and support to improve their procurement and inventory management capabilities.
• Utilize ERP inventory modules, POS systems, and Microsoft Excel to maintain accurate records, streamline processes, and enhance reporting accuracy.

Experience

5 Years

Apply By

Dec 11, 2026

Required Skills

• Procurement Management
• Inventory Control
• Supplier Relationship Management
• Purchase Order Management
• Demand Forecasting
• Inventory Optimization
• Supply Chain Management
• ERP And Inventory Management Systems
• Microsoft Excel
• ERP Inventory Module Operations
• Vendor Negotiation
• Food Safety Compliance
• Team Leadership
• Inventory Reconciliation
• Stock Monitoring