Fixed Assets/ Inventory Officer

Description

Job Title: Fixed Assets / Inventory Officer

Department: Administration

Qualification: Bachelor's 16 Years of Education in Accounting & Finance

Experience: 2-3 years of experience in the relevant field

Responsibilities

• Maintain and regularly update the Fixed Asset Register for all fixed and non-fixed assets, ensuring accuracy and completeness.
• Conduct yearly reconciliation of the Fixed Asset Register with Finance Department records to support audit and compliance activities.
• Coordinate with warehouse staff to tag newly purchased assets, ensuring proper labeling and documentation.
• Update and manage the asset movement database to record transfers, returns, disposals, and reallocations promptly.
• Prepare detailed records for assets earmarked for disposal and coordinate with management for approval and process completion.
• Generate Goods Received Notes (GRNs) and assist the warehouse team in accurate recording of incoming assets.
• Monitor property control systems by managing the issuing, returning, and relocation of assets using standardized procedures.
• Maintain comprehensive records related to deliveries, issuance, returns, and overall inventory movement for effective tracking.
• Track lost or damaged items monthly and report findings to the Senior Manager Administration for corrective measures.
• Plan and execute regular physical inventory counts to verify stock levels and update records accordingly.
• Create barcodes and asset tags for new and replacement items to enhance identification and tracking.
• Organize storage areas to ensure assets are stored systematically and are easily accessible.
• Assist in the asset disposal process, including updating related systems and coordinating activities such as auctions when required.
• Provide support during compliance reviews by supplying accurate data and documentation as needed.
• Serve as a backup resource for warehouse operations, including delivery and receipt of assets, ensuring continuity during staff shortages.
• Report any discrepancies, irregularities, or non-compliance issues related to asset management promptly to the Senior Manager Administration.
• Fill Equipment Purchase Requisitions (EPRs) for stationery, cleaning items, and other required supplies, updating inventory records accordingly.
• Coordinate procurement and timely delivery of necessary items for special events such as Student Orientation and Convocation.
• Share updated stock status reports with the Senior Manager Administration to aid decision-making and inventory control.

Experience

3 Years

Apply By

Nov 12, 2026

Required Skills

• Inventory Management
• Warehouse Operations
• Stock Control
• Asset Tagging
• Physical Inventory Counting
• Record Keeping

Nice to Have Skills

• Procurement Coordination
• Compliance Adherence
• Report Generation
• storage organization
• Communication