Project Coordinator

The Shams Group

Published Date: • Remote, USA (Remote)

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Description

The Shams Group is seeking a detail-oriented and proactive Project Coordinator to join its Project Management Office (PMO). The ideal candidate will oversee project activities, maintain detailed project schedules, track deliverables, and facilitate effective communication between technical teams, management, and clients. This role requires hands-on experience with Microsoft Azure DevOps, project tracking, risk and issue management, and familiarity with software development life cycle (SDLC) processes. The Project Coordinator will also manage a team of five, fostering collaboration and ensuring project milestones are met on time. This full-time contract position allows for remote work from the candidate's current location, with a requirement to overlap with Central Standard Time business hours for at least four hours daily. The Coordinator will independently manage smaller IT projects, support senior project managers, and maintain a high level of organization and follow-through to drive project success. The role demands excellent communication, analytical skills, and the ability to coordinate multiple teams while maintaining accurate documentation and proactive issue resolution.

Responsibilities

• Develop and maintain comprehensive project plans, schedules, milestones, dependencies, and deliverables to ensure projects are completed on time.

• Monitor project progress actively, follow up on overdue tasks, and manage updates using Microsoft Azure DevOps.

• Coordinate project activities from initiation through closure, managing smaller IT projects independently including planning, execution, testing, deployment, and closure phases.

• Facilitate daily Scrum meetings, prepare agendas, document meeting minutes, track action items, and ensure commitments are met.

• Identify, log, and manage project risks, issues, delays, blockers, and dependencies. Coordinate resolutions and escalate concerns proactively to avoid project disruptions.

• Communicate clearly and professionally with clients and stakeholders by coordinating meetings, providing status updates, managing expectations, and addressing any concerns.

• Utilize technical knowledge related to SQL Server, databases, servers, infrastructure, application development, system migrations, testing, deployments, and production support to assist in project coordination.

• Implement and follow project governance standards, ensuring all work items have assigned owners, priorities, due dates, updates, and documented completion evidence.

• Support the software development life cycle by understanding Agile/Scrum methodologies, development and testing environments, quality assurance procedures, release management, and post-deployment validation.

• Coordinate resource assignments and project priorities with team leads and manage a team of five, promoting effective teamwork and project alignment.

• Prepare and distribute weekly status reports to management and clients, ensuring transparency in project progress and issues.

• Maintain accurate and up-to-date project documentation, risk logs, issue logs, and decision records.

• Demonstrate problem-solving skills by proactively identifying gaps, coordinating solutions, and taking ownership of project deliverables.

• Support senior project managers in larger cross-team initiatives and ensure a smooth handover of project deliverables upon completion.

Experience

3 Years

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Required Skills

Nice to Have Skills