Spare Parts Manager

Description

Our organization is seeking a dedicated and experienced Spare Parts Manager to oversee the daily operations and efficient management of the dealership's spare parts store in Islamabad, Pakistan. The role involves managing inventory control, procurement, and coordination with internal and external stakeholders including IMC, vendors, and other dealership departments. The ideal candidate possesses strong organizational and analytical skills, enabling them to maintain accurate inventory records, monitor stock levels, and ensure timely availability of automotive spare parts. This role requires managing a team of five individuals, ensuring discipline, accountability, and operational efficiency within the spare parts store. The Spare Parts Manager plays a vital role in maintaining optimal stock levels by conducting regular audits, reconciling discrepancies, and coordinating with various departments such as sales, service, and accounts. This role will also be responsible for implementing and overseeing compliance with company policies and inventory control procedures, leveraging Inventory Management Systems, ERP, and MS Excel for reporting and data management. Prior experience in an automotive dealership environment, particularly with Toyota, is highly preferred, along with a relevant bachelor’s degree and 1 to 3 years of industry experience.

Responsibilities

• Manage the daily operations of the spare parts store to ensure smooth functioning and efficient stock management.
• Coordinate with IMC regarding spare parts orders, procurement schedules, availability updates, claims processing, and operational policies.
• Place timely orders for spare parts and oversee the prompt receiving, issuing, and distribution of parts to meet dealership needs.
• Maintain accurate and up-to-date inventory records, consistently monitoring stock levels to prevent shortages or overstock scenarios.
• Conduct regular physical stock audits to verify inventory accuracy and reconcile any discrepancies promptly.
• Analyze inventory data to identify fast-moving, slow-moving, and obsolete parts, implementing strategies to optimize stock turnover.
• Ensure proper storage conditions, clear identification, and systematic arrangement of spare parts to facilitate easy access and management.
• Prepare comprehensive daily, weekly, and monthly inventory and performance reports for management review.
• Coordinate effectively with Sales, Service, Accounts, and other departments to support dealership operations and customer satisfaction.
• Ensure strict compliance with company policies, IMC guidelines, and established inventory control procedures.
• Supervise and lead a team of five store staff, fostering discipline, accountability, and high operational standards.
• Implement staff training and development initiatives to enhance team capabilities and store performance.
• Manage vendor relationships and principal company coordination to ensure procurement aligns with dealership needs.
• Use Inventory Management Systems, ERP software, and MS Excel to track inventory status, generate reports, and streamline processes.
• Resolve operational challenges and inventory issues with analytical problem-solving and effective communication.

Experience

1 Year

Apply By

Dec 14, 2026

Required Skills

• Inventory Control
• Team Leadership
• Problem-solving
• Organizational Skills
• Communication Skills
• Team supervision
• Vendor Coordination
• Spare Parts Inventory
• Reporting
• Stock Reconciliation
• MS Excel
• ERP
• Inventory Management Systems
• Procurement
• automotive spare parts
• Store Management

Nice to Have Skills

• Toyota dealership experience
• Automotive Dealership Experience
• Inventory Optimization