HR Assistant

Description

Tropical Software Solutions is seeking a detail-oriented and proactive HR Assistant to support comprehensive recruitment initiatives and daily human resources operations. The ideal candidate will be responsible for managing the end-to-end recruitment process, ensuring seamless onboarding, and handling employee records with accuracy. This role requires excellent communication skills, strong coordination abilities, and proficiency in managing multiple HR-related tasks within a fast-paced software house environment. The HR Assistant works closely with hiring managers to source and evaluate candidates, schedule interviews, and prepare necessary HR documentation. In addition to recruitment and onboarding responsibilities, the HR Assistant maintains attendance records, manages leave tracking, and updates employee files. This position also involves assisting with employment contracts, probation evaluations, and salary-related documents. The role supports a team of 30 employees, requiring effective organizational skills and the ability to maintain confidential employee information with discretion. The successful candidate plays a vital role in maintaining compliance with employment laws and fostering a smooth HR operation within Tropical Software Solutions.

Responsibilities

• Manage the complete recruitment lifecycle from job posting to candidate onboarding, ensuring a smooth and efficient process.
• Prepare and post job advertisements on various platforms including LinkedIn, Rozee.pk, Indeed, and other relevant job portals.
• Source candidates through diverse channels such as job portals, LinkedIn, headhunting, employee referrals, and networking.
• Review and shortlist resumes based on job requirements and candidate qualifications.
• Conduct initial HR screening calls and interviews to assess candidate suitability.
• Coordinate technical and final interviews by liaising with department heads and scheduling sessions.
• Maintain regular communication and follow-ups with candidates throughout the recruitment process.
• Maintain and update a detailed candidate database and recruitment tracker to monitor progress.
• Coordinate the preparation and dispatch of offer letters, confirm joining dates, and manage onboarding documentation.
• Follow up with selected candidates until their confirmed joining and successful integration into the company.
• Maintain and update comprehensive employee records and HR files, ensuring data accuracy and confidentiality.
• Manage daily attendance, leave applications, late arrivals, and working hours records for all employees.
• Maintain critical employee documentation including CNICs, contracts, offer letters, experience letters, and other HR-related documents.
• Assist in the preparation of various HR documents such as employment letters, warning letters, notices, and termination letters.
• Support employee onboarding and offboarding activities, ensuring compliance with company procedures.
• Maintain records related to probation periods and follow up on probation evaluations effectively.
• Assist with salary documentation and address employee HR queries related to compensation.
• Generate, maintain, and update HR reports and trackers regularly to assist in HR decision-making.
• Ensure all HR records comply with legal standards, remain organized, and are kept up-to-date.

Experience

2 Years

Apply By

Nov 26, 2026

Required Skills

• Manage the complete recruitment process from job posting to onboarding.
• Document Management
• Employee onboarding
• Manage attendance, leaves, late arrivals, and working-hour records.
• Maintain and update employee records and HR files.
• Follow up with selected candidates until their joining.
• Coordinate offer letters, joining dates, and onboarding documentation.
• Maintain an updated candidate database and recruitment tracker.
• Schedule interviews and maintain regular candidate follow-ups.
• Coordinate technical and final interviews with relevant department heads.
• Conduct initial HR screening calls/interviews.
• Review and shortlist CVs according to job requirements.
• Source candidates through job portals, LinkedIn, headhunting, referrals, and oth
• Prepare and post job advertisements on LinkedIn, Rozee.pk, Indeed, and other rel
• Employment law and compliance

Nice to Have Skills

• Employee Offboarding
• HR Reporting
• Communication
• Time management
• Organization