US Payroll Specialist

Description

In this position, you will be responsible for executing precise payroll processing for US-based employees, calculating wages, deductions, benefits, and payroll taxes promptly and accurately. Your duties include preparing and electronically filing federal and state payroll tax returns, reconciling payroll reports and tax liabilities, and resolving any payroll discrepancies or filing issues efficiently. The role requires staying abreast of changes in federal, state, and local payroll tax regulations to guarantee compliance and assisting in payroll-related audits and reporting. Experience with payroll software such as QuickBooks, ADP, and Paychex is important, alongside strong Excel skills and the ability to manage multi-state payroll tax obligations.

Responsibilities

• Process and review US payroll accurately and on a timely basis to ensure employees are paid correctly.
• Calculate regular wages, overtime, deductions, employee benefits, and payroll taxes according to federal and state regulations.
• Prepare and electronically file federal and state payroll tax returns including Form 941, Form 940, Form W-2, Form W-3, and Form 1099.
• Manage payroll tax filings and withholding requirements for multiple US states, ensuring compliance with local laws.
• Reconcile payroll reports, tax liabilities, and payment records to maintain accurate financial data.
• Research and resolve payroll discrepancies and issues related to payroll tax filings, correcting errors as necessary.
• Maintain and update accurate employee and payroll records in payroll systems and databases.
• Handle payroll amendments, corrections, and adjustments promptly in response to errors or changes.
• Monitor updates and changes in US federal, state, and local payroll tax regulations to ensure payroll compliance.
• Coordinate and communicate effectively with clients, internal teams, and tax authorities to facilitate smooth payroll operations.
• Ensure all payroll processes strictly comply with relevant US laws, tax regulations, and payroll deadlines.
• Assist with payroll-related audits, generating required reports and providing necessary documentation.
• Utilize payroll software tools such as QuickBooks, ADP, and Paychex to perform payroll functions efficiently.
• Perform data management and reporting tasks using Microsoft Excel and other spreadsheet applications.
• Support multi-state payroll functions, including state payroll tax registrations and responding to payroll tax notices.

Experience

1 Year

Apply By

Nov 30, 2026

Required Skills

• payroll tax calculations
• Payroll record maintenance
• e-filing payroll tax returns
• Payroll Reconciliation
• state payroll tax regulations
• federal payroll regulations
• English Communication
• Problem-solving
• Analytical Skills
• Payroll Software
• US Payroll Processing
• Payroll tax filings
• Form 941
• Form 940
• Form W-2
• Form W-3
• Form 1099
• Accuracy

Nice to Have Skills

• Paychex
• Multi-state payroll
• state payroll tax registrations
• payroll tax notices
• Payroll Compliance
• Excel
• ADP
• QuickBooks