Finance Manager

Description

The Finance Manager at Viral Distributors is a crucial role responsible for managing the complete accounts receivable cycle, ensuring accurate client invoicing, timely payment collections, and meticulous account reconciliations. This position demands a detail-oriented professional with 4 to 6 years of experience in finance and accounts receivable, particularly with international clients from markets such as the United States and the United Kingdom. The ideal candidate combines strong accounting knowledge with excellent written and verbal communication skills in English, along with practical experience using invoicing systems and financial management software. Although not managing a team, the individual plays a key role in optimizing collection efficiency and safeguarding the company’s cash flow through effective client relationships and process improvements. This role is multifaceted, encompassing the handling of billing disputes, maintaining accurate financial records, and producing essential financial reports to support management decision-making. The Finance Manager also contributes to process improvement initiatives, aiming to automate invoicing workflows and enhance payment tracking mechanisms. The candidate must be adept at juggling multiple client accounts, adhering to billing schedules, and resolving payment discrepancies effectively. The position requires proficiency in financial software like QuickBooks, Xero, Zoho Books, or SAP, as well as advanced skills in Microsoft Excel for data analysis and reporting.

Responsibilities

• Manage the entire accounts receivable process from invoice creation to payment collection ensuring accuracy and timely issuance of invoices to international clients based on contractual agreements and schedules.
• Maintain detailed and precise customer ledgers, payment histories, and outstanding balance records using invoicing and accounting platforms such as QuickBooks, Xero, or Zoho Books.
• Communicate professionally and regularly with international clients, primarily in the US and UK, to address billing inquiries, resolve disputes, and negotiate payment terms effectively.
• Build and sustain strong, long-term client relationships to enhance collection rates and client satisfaction while coordinating with internal teams to address any billing or payment issues.
• Produce and analyze weekly and monthly accounts receivable aging reports and cash collection forecasts to monitor outstanding payments and improve cash flow management.
• Reconcile client accounts promptly by investigating and resolving payment discrepancies, tracking Days Sales Outstanding, and ensuring accurate reporting to management.
• Support month-end and year-end financial closing activities by providing detailed accounts receivable data and facilitating smooth financial audits.
• Identify and implement process improvements to streamline invoicing, payment tracking, and collection workflows, including automation of reminders and notifications.
• Maintain comprehensive documentation of all client communications, payment arrangements, and collection efforts to ensure transparency and regulatory compliance.
• Ensure adherence to internal financial policies and procedures within accounts receivable functions without direct team leadership responsibilities.
• Collaborate with management to set collection targets and develop strategies to reduce overdue accounts and improve overall receivables performance.
• Leverage advanced Excel skills including use of Pivot Tables and lookup functions for detailed financial analysis and reporting.

Experience

5 Years

Apply By

Nov 28, 2026

Required Skills

• Financial Planning and Analysis
• Financial Reporting
• Management Accounting
• Accounts Receivable Management
• Invoice Processing
• Payment Collection
• Financial Reconciliation
• Financial Software (QuickBooks, Xero, Zoho Books, SAP)
• Microsoft Excel (Pivot Tables, VLOOKUP, XLOOKUP)

Nice to Have Skills

• Client Relationship Management
• International Client Handling
• Negotiation
• Problem Solving
• Process Improvement